Administrator/Executive Assistant

Our client in the Finance Industry is in search of an experienced Administrator/Executive Assistant to support several members of their Senior Leadership Team.

Please note, this role is based in downtown Toronto and will require 5 days on-site.

RESPONSIBILITIES:

Providing direct support to 2 Managing Partners & 2 Principals

Manage calendar appointments and track Partners' complex travel arrangements

Assist with email correspondence and communications

Organize and maintain a CRM contact database

Draft communications, prepare PowerPoint presentations, reports, and other corporate materials as needed

Facilitate the tracking and processing of invoices, accounts payable, and expense reports

Stakeholder management for both internal and external partners

Support with managing relevant internal projects and documentation, as required

Work in collaboration with the Office Manager with regard to ad hoc administrative duties

QUALIFICATIONS:

Minimum of 3 years of experience as an Administrative Professional, preferably in the Finance Industry and directly supporting Senior Leaders

Ability and comfort working in dynamic, Corporate environments

Proactive, solutions-focused thinker with an incredibly high attention to detail

Willingness to work 5 days on-site in downtown Toronto

University degree or a college diploma

Exceptional communication abilities, both verbal and written

Intermediate to advanced computer skills with Microsoft Office (Word, Excel, Outlook, PowerPoint).