Executive Assistant

Children and Families First Job title Executive Assistant to the CEO Programs Administration Reports to Chief Executive Officer General Description The Executive Assistant to the CEO plays a pivotal role in providing comprehensive administrative support to the Chief Executive Officer of Children and Families First. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. The Executive Assistant serves as a key liaison between the CEO and internal/external stakeholders, ensuring smooth communication and coordination of activities. Essential Duties and Responsibilities * Calendar Management: Maintain and manage the CEO's schedule, including scheduling meetings, appointments, and calls, while proactively identifying scheduling conflicts and prioritizing tasks. * Travel Coordination: Arrange travel accommodations for the CEO, including flights, hotels, and transportation, and prepare detailed itineraries for business trips. * Communication: Serves as the primary point of contact for internal and external stakeholders, screening and prioritizing incoming communications, and drafting responses on behalf of the CEO. * Meeting Support: Prepare meeting agendas, presentations, and materials, and coordinate logistics for board meetings, staff meetings, and other events as required. Executive Assistant will also maintain Board of Directors, Finance Committee and Executive Committee meeting minutes, and facilitate correspondence including mailings, scheduling and other responsibilities as needed. * Document Management: Maintain and organize electronic and physical files, ensuring that all documents are accurately labeled, filed, and easily accessible. * Expense Management: Manage expense reports, reimbursements, and invoices for the CEO, ensuring accuracy and compliance with company policies. * Special Projects: Assist the CEO with special projects, research assignments, and other tasks as needed, demonstrating flexibility and adaptability to changing priorities. * Confidentiality: Handle sensitive information with discretion and maintain strict confidentiality at all times, adhering to confidentiality protocols and company policies. Essential Qualifications * Proven experience as an executive assistant or similar role, preferably supporting C-level executives. * Excellent organizational and time management skills, with the ability to prioritize task and meet deadlines effectively. * Strong written and verbal communication skills, with a professional and courteous demeanor in all interactions. * Proficiency in Microsoft Office Suite and other productivity tools. * Ability to maintain confidentiality and exercise sound judgment in handling sensitive information. * Knowledge of Head Start programs and early childhood education is a plus, but not required. Physical, Mental and/or Visual Demands *

Must be able to sit and stand for extended periods to time throughout the day. *