Secretary I,II,III - General Posting for Possible Vacancies

Classified - Position - Central Office - Secretary / Office Assistant/ Clerk Job Number Start Date Open Date 02/13/2024 Closing Date 05/31/2024 GENERAL POSTING FOR POSSIBLE VACANCIES Alabaster City Schools Job Description JOB TITLE: SECRETARY I, II, III - Central Office QUALIFICATIONS: * High School Diploma or GED * Demonstrated proficiency in use of computer software * Minimum of one (1) year computer experience required * Experience in filing and record-keeping * Competence in the use of business equipment * Effective telephone skills * Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable REPORTS TO: Superintendent JOB GOALS: To assist in insuring maximum effectiveness in the operation of the offices of the Board of Education.

ESSENTIAL FUNCTIONS: * Expected work day: Eight hours.

* Regular and punctual attendance required.

* Operate telephone for incoming, outgoing, and interoffice calls . * Meet and assist visitors in a helpful, courteous, and professional manner.

* Assist with the preparation of purchase orders as assigned.

* Maintain the confidentiality of any school system related information and sensitive employee information.

* Perform duties in a manner that promotes good public relations.

* Provide clerical support for department staff as requested.

* Provide clerical assistance to Coordinators as directed by Superintendent.

* Possess skills necessary to perform tasks assigned.

* Use copy machine and other business equipment.

* File - alphabetic, subject, numeric, and geographic as assigned.

* Compile and type statistical and written reports as requested.

* Compose and type letters of transmittal and routine letters of transmittal and routine letters of inquiry, requests, and information as requested.

* Type from straight copy/rough draft and enter data.

* Meet and assist visitors in a helpful, courteous, and professional manner.

* Maintain equipment and assist with inventory as requested.

* Maintain proper and professional relationship with other employees.

* Follow Board policies.

* Possess visual acuity.

* Possess physical capability to stand, bend, and lift up to 25 pounds.

* Possess physical and emotional ability and dexterity as needed to perform required work in a fast-paced, high intensive work environment.

MARGINAL FUNCTION: Any reasonable office related tasks assigned by supervisors.

TERMS OF EMPLOYMENT: 12-months/240 days EVALUATION: Performance will be evaluated in accordance with support personnel evaluation system and Board policy.

SALARY: Appropriate current salary schedule for Secretary I, II, or III.

Additional Job Information Functions, duties, supervisor, etc.

may vary between Secretary I, II, III.

Job Attachment View Attachment The State does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law.

Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments.

Alabama school boards are required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program.

New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility.

In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.

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