Executive Assistant

The Executive Assistant will provide professional level administrative and project management support to executives at C.H. Robinson. In this position, the Executive Assistant will be responsible for full calendar management, presentation and document preparation, travel scheduling and project coordination with strong attention to detail and a high-level of professionalism. In this critical role, the Executive Assistant will also communicate and coordinate with a wide variety of external and internal stakeholders at a variety of levels, oftentimes as the first impression and point of contact for executives.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities of this position consists of, but are not limited to, the following:

Manages all aspects of the executive’s daily, weekly, monthly and annual calendar which includes calendar scheduling, time management, agenda preparation and meeting room bookings

Books and coordinates all travel details including preparation of detailed travel itinerary for the executive

Creates, develops and collaborates on presentations for board, leadership, department and customer meetings

Helps manage projects and initiatives ensuring timelines are met, the correct audiences are involved, and resources are allocated appropriately

Organizes, prioritizes and summarizes data, materials and information for the executive’s review

Maintains all records, reports and files for the executive in an organized manner

Assists with completing and filing of expense reports

Creates and maintains documentation of standard operating procedures

Provides phone and ad hoc support, as needed

Remains confidential and uses extreme discretion with sensitive company information

Stays abreast of and implement emerging ideas that can be incorporated into operational responsibilities

Work as a member of the team, willingly providing back up support for co workers when appropriate and actively supporting group

Other duties or responsibilities as assigned according to the team and/or country specific requirements

QUALIFICATIONS

Minimum 4 years of professional experience

Minimum 2 years of experience supporting an executive

Preferred:

Bachelor’s degree from an accredited college or university

Advanced proficiency in Microsoft Office Suite of programs

Professional, service-minded and goes above and beyond to assist others

Organized and detail-oriented; strong ability to prioritize and manage multiple tasks and responsibilities

Acts with a sense of urgency, is solutions-oriented and proactive in identifying and bringing forth new ideas

Ability to influence and effectively work with others throughout the organization

Exceptional written and verbal communication; communicates effectively with all levels in an organization

Thrives in a fast-paced environment with last minute requests and changing and competing priorities

Effective at building and developing relationships; strong collaborator and team player

Values a diverse and inclusive work environment

Your Health, Wealth, and Self

Your total wellbeing is the foundation of our business, and our benefits support your financial, family and personal goals. We provide the top-tier benefits that matter to you most, including:

Group Mediclaim Policy (GMC)

Group Personal Accident (GPA) policy

Covid-19 related coverage and reimbursement

Employee State Insurance Corporation (ESIC)

Group Term Life (GTL) Insurance Plan for employees

Employee Stock Purchase Plan (ESPP)

Investment Declaration & Flexi Benefit Plan

Variable Pay based on position

Flexible work arrangements

Paid Privilege, Casual and Sick Leaves

Paid Maternity & Paternity Leaves

Paid Compassionate Leaves

Paid Public Holidays

Paid time off to vote

Reward & Recognition Program

Wedding Allowance

Special Mobility Assistance

Employee Wellness Initiatives

Plus a broad range of career development, networking, and team-building opportunities

Equal Opportunity Statement

C.H. Robinson recognizes the value of equal employment opportunity and is committed to promoting fairness, equity and diversity in the workplace. As an equal opportunity employer, we may invite you to complete the voluntary self-identification. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment, Any information provided will be kept confidential, and separate from your employment application. This information may be used for diversity reporting purposes in accordance with applicable local law.

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