Admin/Billing Assistant

A fast-growing civil general contracting firm is looking for an Administrative Assistant to manage various responsibilities such as data entry, support with accounts payable/receivable, and general assistance as required. The ideal candidate is proficient in Spanish, understands accounting principles, and is experienced with QuickBooks. Collaborating closely with the bookkeeper, the new team member will enhance operational productivity by fostering effective communication, ensuring timely completion of tasks, and maintaining organizational effectiveness.

Salary: $38,000-$45,000

Location: Houston, TX

Type of Position: Direct Hire

Responsibilities:

Conduct accurate data entry and maintain meticulous financial records using accounting software.

Assist in managing accounts payable and accounts receivable processes.

Aid in reconciling bank and credit card statements.

Prepare and submit invoices and expense reports in a timely manner.

Support cash flow management efforts.

Collaborate in the preparation of financial statements and reports.

Provide assistance to the management team with financial analysis and forecasting.

Act as a liaison with external auditors, vendors, and clients as needed.

Undertake any other accounting tasks as assigned.

Requirements:

Fluent in Spanish

Willingness to learn and grow in a bookkeeping role

Familiarity with accounting principles is a plus, but not required

Proficiency in using computers and willingness to learn new software, especially QuickBooks and Excel

Exceptional attention to detail and accuracy

Strong organizational and time management skills

Excellent communication and interpersonal abilities

Ability to work independently as well as part of a team

Uphold a high level of integrity and discretion with confidential information

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.