Legal Secretary-AG

Schedule: Full-time

About Us:

The Ohio Attorney General’s Office has played a vital role in shaping Ohio’s past and present and the work it does today helps chart the state’s future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.

What You'll Do:

The Ohio Attorney General's Office is currently seeking a motivated and hard-working individual for a Legal Secretary position in our Court of Claims Section, Columbus office. The talented individual will provide secretarial support while working in a collaborative team environment. This position will work a hybrid in-person/remote schedule. There may be changes to this schedule based on training and operational needs. The headquartered locations is 30 E. Broad St. Columbus, Ohio.

The successful candidate will perform a variety of clerical, administrative and legal support tasks for attorneys and other office staff. The duties for this position include, but are not limited to, the following:

-Performs highly confidential legal secretarial work for office attorneys

-Physically and electronically files briefs, motions and other documents in state and federal court

-Performs litigation support (e.g., preparation of exhibits, table of contents, table of authorities)

-From rough written or electronic instructions, produces typed copy of legal documents, confidential materials and correspondence (e.g., briefs, depositions, pleadings, letters, reports, tables, appendices, certificates of service) using Microsoft Office and other software applications

-Proofreads and corrects all materials prior to review by attorneys

-Composes or independently answers correspondence (i.e., correspondence of a routine nature which does not require interpretation of the policies or legal issues) to clients, staff or general public

-Schedules meetings/appointments

-Scans and processes mail for the section

-Answers main phone line within the section

The Court of Claims Defense (COCD) Section defends cases filed against the State of Ohio in the Ohio Court of Claims, and briefs and argues appeals of those cases in the 10th District Court of Appeals and the Ohio Supreme Court. COCD cases involve a wide variety of claims, including premises liability, construction, intentional tort, negligence, medical malpractice, property loss or damage, employment discrimination, breach of contract, defamation, personal injury, wrongful death and wrongful imprisonment.

What’s in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

Paid time off, including vacation, personal, and sick leave

11 paid holidays per year

Childbirth/Adoption leave

Employee Development Funds

The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

6 months' work experience performing legal secretary duties in a law firm or legal setting; 1 course or 1 month’s experience in public relations.

-Or completion of Associate's degree in secretarial/administrative professional science or closely related field from an accredited career school or community college; 1 course or 1 month’s experience in public relations.

-Or completion of Associate core coursework to qualify for a secretary/administrative assistant diploma/certificate or closely related field from an accredited career school or community college; 1 course or 1 month’s experience in public relations.

-Or completion of Bachelor's degree or higher in any related field; 1 course or 1 month’s experience in public relations.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative support/services, Attention to Detail, Organizing and Planning, Responsiveness, and Teamwork