Executive Assistant - Construction - Lafayette, CO

Job Description

EA is seeking a professional for an opportunity with a company in the Lafayette area (80026 - Hybrid). The company is focused on industrial construction services to a variety of industries, including food and beverage, dam rehabilitation, and piping systems. Other companies included in the scope will be agriculturally based including organic farming and organic flour companies.

Exceptional Admins, LLC (EA) is a boutique firm exclusively focused on placing administrative professionals. The philosophy behind the EA process is to deliver exceptional professionals to each client with the outcome producing high-level support to the role and organization. While skill-set is a large focus during the process, personality and charisma of each candidate are viewed just as important.

About the organization and team

Established in 1981, the company has established a robust and sustainable business model centered around providing top-tier industrial construction services to diverse sectors such as food and beverage, dam rehabilitation, and piping systems. Currently headquartered in Lafayette, the office maintains a steady team of 20 dedicated employees. Predominantly comprised of engineers, the workforce embodies a focused and diligent work ethic, characterized by a hands-on approach to projects.

Hiring goal

The President/CEO of the company is currently in search of an accomplished professional with experience in project management and executive assistance. The ideal candidate will demonstrate innate proactivity, a strong work ethic, and an affinity for managing a highly diverse array of tasks. This position is newly established, offering ample opportunities to address immediate requirements while contributing to its evolution into a more expansive role within the organization.

The Senior Executive Assistant role entails close engagement with the daily operations of the diverse business ventures and the undertakings of the President/CEO. They seek a candidate with a proven track record of reliability and experience at the executive level. The aim is to find the perfect match to meet both present demands and future aspirations of the executive and company.

ROLE OVERVIEW

Administrative – 60%

Core Responsibilities:

High volume inbox management (currently, his biggest pain point)

High volume calendar management

Relationship management, full-cycle coordination:

Calls (e.g., talking to brokers about potential deals)

In-person activities (e.g., site tours)

Meetings (e.g., employees and outside stakeholders)

Streamline communication which requires interpretation, persuasion and discretionary skills

The executive travels via private plane, weekly (domestic only)

Business Strategy – 30%

Work on a password security storage portal

Regularly attend business discussions so you can become a highly informed partner knowing all deadlines and tasks to proactively anticipate the needs of the company; plus recommend and act to resolve any challenges

Partner with President/CEO on leadership initiatives to optimize time and productivity

Streamline and manage to-dos to meet deadlines

Become one with all digital files so you know where everything is

Complete non-routine, complex projects and assignments which may include creating spreadsheets, databases or other confidential documents

Compile data from many sources to build out Excel reports

Support marketing efforts which require working with PowerPoint presentations

Prepares confidential and sensitive documentation and correspondence which may be distributed to various internal and external stakeholders

Organize 1:1 meetings with team members to routinely check in and stay up-to-date on all activities, deliverables and deadlines; lead the meeting with a predetermined agenda

Organize and maintain contact database (Outlook) records

Support board activities

Scheduling and travel associated with YPO activities

Business Growth – 10%

Bridge the gap between the main company and business partners

Support activities pertaining to business partner initiatives

Conduct research associated with new business opportunities

Desired background and attributes

Candidates will be considered in totality of their skills and experience versus strict interpretation of “must haves.”

In order to reach maximum success in this role, you will have obtained a Business Administration or a Economics Bachelors degree or higher

Your skill set has 75% of the skills needed to hit the ground running in the first 30-days

Engineering/Construction industry experience, a plus

Business acquisition experience, a plus

Arranging private jet travel experience, a plus

Nimble, adaptable, charismatic, and entrepreneurial mindset, a big plus

Proficient with Microsoft Office Suite

Be technically savvy and resourceful and industrious (i.e., find ways to consolidate responsibilities with intuitive technology resources)

Has experience with confidentiality matters, required

Comfortable jumping from task to task conversationally, as numerous operating companies will have differing needs at various times.

You've previously been responsible for helping an executive with a very robust Excel workbook that analyzes, assesses, and communicates data for multiple businesses.

Company Offerings

Hours: Monday through Friday, 8:00am – 5:00pm

Salary: $85k to 145k

401(k) plan: match $:$ up to 6%

Vacation: Healthy policy that promotes work-life harmony

Holidays include:

New Year's Day (January 1st)

Martin Luther King Day (3rd Monday in January)

President's Day (3rd Monday in February)

Memorial Day (last Monday in May)

Independence Day (July 4th)

Labor Day (1st Monday in September)

Thanksgiving (4th Thursday in November)

Day after Thanksgiving (Friday)

Winter Break (Office is closed for a week around Christmas)

Healthcare benefits: The employer pays 86% of the health premiums, 80% of the dental and vision premiums, and 100% of the life premiums.

Parking: covered by employee

Cell Phone: $75 monthly stipend

Office Perks: The employer offers $30/month towards a gym membership.

Bonus: Merit Based

Other Perks: There are many reasons to start a 529 account, and the employer encourages it through a 50% match, up to $2500 in free money, annually. SLAP: Our Student Loan Assistance Program pays more each year - $1,200 year one, $1,800 year two, and $2,400 year three.

Is this the right fit for you?

The ideal employee would meet 8 out of the 11 attributes to be successful (and fulfilled) in this role:

You.like.being.busy

You are craving a role where you can leverage your healthy obsession with organization

You enjoy proactively listening and observing then offering solutions to optimize performance

You have experience with shifting focus 3 times during a brief

Exceptional self-directed work ethic

Exceptional problem-solving skills where challenges don't fluster you but energizes you to ‘figure-it-out'

You are very comfortable reviewing and collaborating on large workbooks of data

You have strong written and verbal communication skills

You are energized to work with distinguished clients and businesses

You love the win-energy that happens when you anticipate the needs of others

You would self-describe as “poised and professional and your forte is to offer a high-quality service-mindset to all relationships”

Please note, one round of the interview process is with an industrial psychologist who assess IQ for matching with the President.

Gracon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Employment is contingent upon you successfully completing the vetting process and passing verification of references and employment, a drug screen and background investigations.