Front Desk Receptionist

Job Description

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role.

You should be able to deal with emergencies in a timely and effective manner while streamlining office operations. Multitasking and stress management skills are essential for this position. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards while supporting the Attorney.

** Work schedule : Thursday, Friday, Monday 8:30-5:30; Saturday & Sunday 9:00 am - 2:00 pm EST ***Compensation:

$32,500Responsibilities:

Greet and welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and office

They answer, screen, and forward incoming phone calls

Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)

Provide basic and accurate information in person and via phone/email

Receive, sort, and distribute daily mail/deliveries

Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

Order front office supplies and keep an inventory of stock

Update calendars and schedule meetings

Keep updated records of office expenses and costs

Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

Keep track of metrics needed for office functions.

** Work schedule : Thursday, Friday, Monday 8:30-5:30; Saturday & Sunday 9:00 am - 2:00 pm EST ***

Qualifications:

Proven work experience as a Receptionist, Front Office Representative, or similar role

Proficiency in Microsoft Office Suite

Hands-on experience with office equipment (e.g. fax machines and printers)

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

Customer service attitude

High school degree; additional certification in Office Management is a plus

Must be fluent in English and Spanish

** Work schedule : Thursday, Friday, Monday 8:30-5:30; Saturday & Sunday 9:00 am - 2:00 pm EST ***

About Company

About Vasquez Law Firm,PLLC

With more than 35 years of combined legal experience, we know what is at stake, and we know how to get results in a wide range of practice areas. If you are facing a difficult situation, we are ready to put our experience and client-focused approach to work for you and your family.

We help immigrants and their families navigate the legal aspects of immigration, criminal defense, personal injury, and workers compensation issues in their own language, connecting them with resources to improve their lives far beyond their court cases

If you have the drive and the skills to contribute to our mission and are ready to take on this challenging yet rewarding role, we would love to hear from you.