Branch Administrative Assistant

Job Description

As a Branch Administrative Assistant with Outsource, you’ll support multiple branches to coordinate candidate training and onboarding, assist with timecard collection, update internal databases, and various other tasks to ensure seamless and efficient operations for our recruiting and sales team.

This is a great opportunity to gain exposure to various aspects of the staffing and hiring world including onboarding, human resources processes, project management, and customer service.

This position requires 90 days in office training and then transitions to hybrid (2 days remote, 3 days in office).

Applicants must live within 20 miles of Phoenix, AZ 85201.

Branch Administrative Assistant Responsibilities

Assist with weekly timecard collection and troubleshooting of timecard issues with external candidates

Collect and help administer candidate paperwork and onboarding (direct deposit authorizations, W4 forms, I9 documentation, and other onboarding documents)

Perform data entry

Interface with internal and external employees to answer questions and follow up while maintaining high levels of customer service, both in-person and over the phone

Maintain accurate and complete employee personnel files

Perform administrative tasks, as needed (i.e. managing inventory, ordering office supplies and marketing materials, answering phones, coordinating FedEx/UPS shipments, etc.)

Assist the Human Resources Department when needed

Other duties may be assigned as needed

Job Requirements

Computer literacy in a Windows environment including Microsoft Office Suite (Word, Excel, and Outlook)

A minimum of 6 months of recent customer service experience

Excellent organizational skills, written, and verbal communication skills

Strong problem-solving capabilities

Thrives on fast-paced environment

Adaptable at prioritizing responsibilities and tasks to effectively meet deadlines

Benefits

$17.00 hourly rate (paid weekly)

Paid time off: 15 personal days, 7 holidays, & 2 floating holidays

Low-cost health insurance: Medical, Dental, Vision, & Life

Hybrid schedule after 3-month in office training period

401k (we match!)

Paid parental leave

Our Employees

Our team is the reason we have such a strong brand and can offer such exceptional customer service, all while we continue to grow rapidly as an organization.

Check us out at to learn more.Company Description

Outsource is the Nation's leading provider of low voltage and electrical talent. We work EXCLUSIVELY in electrical and low-voltage, and have been placing candidates of all levels with the right companies since 1998 so we know a thing or two about making a good match.