Senior Administrative Assistant

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration – to carry out a mission much bigger than ourselves.

The National Systems Group serves as the technical adviser to the Intelligence Community and its mission partners involved in the collection and distribution of national and tactical intelligence, including electronics programs, advanced technologies, ground and communications, imagery programs, and systems engineering and launch.

We are seeking a driven and confident Senior-level Administrative Assistant (Administrative Specialist IV), who provides strategic and proactive support to the National Intelligence Division (NID) General Manager and their team. As an integral member of the NID’s management team and focal point for the division, the individual provides collaborative administrative leadership to ensure effective and efficient division operations. This person contributes to key business-related decisions, resolves problems quickly, takes ownership of processes and procedures, and works closely with leaders, colleagues and customers across the enterprise to ensure the division runs smoothly and meets internal/external deadlines.

Work Model:

This position requires 100% onsite work in Chantilly, VA

What You’ll Be Doing

Executes strategic, proactive, and complex calendar/meeting/event planning, management and conflict resolution

Arranges all travel coordination, logistics, and expense reporting for leadership

Oversees coordination of employee support for the group/division/sub-division (on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders)

Organizes and prioritizes critical issues and information for the leader(s) to facilitate efficient decision making

Coordinates special projects, tracks actions items and deliverables

Coordinates division, corporate, and customer reports/deliverables/org charts (compile/edit/publish)

Act as a partner, representative, and point of contact for GM by working closely with and fostering connections with internal management, government customers, contractors, and external senior leaders

Provides input and feedback on GM/Division-level activities and decisions, with follow-up communications and coordination

Improves and ensures effective processes/systems within the division that provide superior organization, efficiency and industry-lead technical best practices

Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency and consistency

Leads by training and mentoring sub-division admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values

What You Need to be Successful

Minimum Requirements for Administrative Specialist IV

High School Diploma, GED or equivalent is required

Advanced administrative skills: project coordination, prioritization, strategic and proactive execution of tasks, organization, detail-oriented, writing, and proofreading

Advanced technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel and meeting tools such as Teams, Skype and Zoom

Advanced communication & interpersonal skills: leadership, collaboration, resiliency, strategic thinking, problem-solving, emotional intelligence, judgment, diplomatic, business acumen, and decision making, across all levels of the organization

Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions

Ability to rapidly adapt to changing environments and anticipate needs of the organization

Ability to work independently and/or cooperatively with a team to proactively deliver innovative solutions and resolve issues with minimal direction

This position requires a current and active TS/SCI security clearance and polygraph, which is issued by the US government. U.S citizenship is required to obtain a security clearance.

How You Can Stand Out

It would be impressive if you have one or more of these:

Prior experience as a senior admin or similar role

Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence

Familiarity with Aerospace corporate organizational structures, policies, processes, and practices

Experience with classified data handling

Leadership Competencies

Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:

Operate Strategically

Lead Change

Engage with Impact

Foster Innovation

Deliver Results

Ways We Reward Our Employees

During your interview process, our team will provide details of our industry-leading benefits.

Benefits vary and are applicable based on Job Type. A few highlights include:

Comprehensive health care and wellness plans

Paid holidays, sick time, and vacation

Standard and alternate work schedules, including telework options

401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire

Flexible spending accounts

Variable pay program for exceptional contributions

Relocation assistance

Professional growth and development programs to help advance your career

Education assistance programs

An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from diverse backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment

The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at or by email at . You can also review Know Your Rights: Workplace Discrimination is Illegal, as well as the Pay Transparency Policy Statement.

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