Conference Event Coordinator

Our client, a multinational law firm, is seeking a Conference Center Coordinator to support their team!

Client Events & Meetings Coordination

Planning and Execution: Work closely with Office Services Manager and Conference Center Specialists to plan and execute client events/meetings according to Firm standards.

On-Site Support: Provide on-site support as needed, including weekends and evenings. Organize Town Hall meetings and ensure details are communicated to relevant departments.

Pre-Meeting Checks: Ensure meeting rooms are set up correctly with food and beverage services. Address last-minute issues during large meetings and events.

Record Keeping: Maintain organized records of all events using Accruent software. Develop floorplans for Town Hall events.

Communication: Participate in weekly meetings to discuss upcoming meetings and events. Send reports to departments regarding upcoming events and other details.

Backup for Conference Center Specialists

Coverage: Serve as primary backup for Conference Specialists during their absence. Cover Reception duties such as answering phones, booking rooms, responding to inquiries, and problem-solving.

Learning Role: Learn all aspects of the Conference Center to provide full support to the team.

Conference Center Greeting

Professionalism: Ensure visitors receive a professional greeting. Maintain high standards of grooming and communication.

Connecting Visitors: Connect visitors with appropriate personnel, locate information as needed, and recommend solutions.

Knowledge of Personnel: Use knowledge of Firm personnel to greet by name San Francisco Office partners and management.

Event Organization: Act as primary contact for office guests. Organize and execute Town Hall events, developing positive relationships with clients and vendors.

Conference Center Knowledge

Firm Procedures: Maintain thorough knowledge of Firm procedures to answer questions and resolve issues.

Client Trust: Build trust with clients by resolving routine and non-routine questions related to the Conference Center.

Information Retrieval: Use available research tools to locate information for clients and personnel.

Conference Center Maintenance

Cleanliness: Ensure Conference Center areas are clean and professional.

Deliveries: Quickly remove deliveries from the reception area.

Room Monitoring: Monitor conference room and visitor needs throughout the day, providing assistance as needed.

Technology Support

Technical Assistance: Provide first-level assistance on Conference Center technology, including troubleshooting and coordination with Technology Services.

Utilities Support: Support Conference Center utilities such as lights, audio-visual equipment, and HVAC.

Software Knowledge: Maintain knowledge of relevant Conference Center software.

Internet Research: Use Internet research to solve visitor and personnel needs.

Hourly Rate : $25.00-31.00