Administrative Assistant

Addison Group is currently representing out client, a leading real estate company in finding an Administrative Assistant to support the Managing Director in the DC office.

Responsibilities

Processing invoices and expense reports

Providing direct administrative support to management or C-Suite executives

Coordinates daily, weekly, monthly meetings, conference calls and special events; in addition to collecting and preparing meeting information, data, etc.

Manages the contact database using Microsoft Excel, including data entry, conducting searches, manipulating data, and facilitating use of database for marketing purposes

Calendar management; schedules and coordinates internal/external meetings and appointments. Proactively ensures executive(s) are prepared with necessary materials for meetings and events

Professionally communicates effectively with executives, and administrative and line management to gather, record or convey relevant information

Prepares vendor contracts and contract approval forms

Qualifications

Bachelor's degree or equivalent experience

Strong interpersonal, customer service and communication skills

Polished/highly professional demeanor

Proficient in Microsoft Office Suite, Yardi