Project Coordinator

Project Coordinator - Marine

Reporting to: Special Projects – National Manager

Division: Remediation

Location: Toronto, ON

Job Description

QM Environmental is one of Canada’s largest full-service national decommissioning and environmental remediation firms. Always committed to health, safety and the environment; QM has been experiencing a consistent growth in the last years and we would like to invite you to be part of this team.

We offer exciting career growth, professional development, and a culture that is supported by teamwork and open communication. At QM, you’ll have the opportunity to learn from and collaborate with some of the most talented professionals and innovative thought-leaders in the industry.

We are looking for a Project Coordinator to join our team in Toronto, ON.

QM’s portfolio of projects includes dredging projects, dredge management (handling, dewatering, and disposal), foreshore and wet excavation projects, shoreline construction, dockwall demolitions, and subaqueous capping projects.

POSITION SUMMARY

Project Coordinators are responsible for executing projects that meet or exceed company financial targets, on time and within budget. Project Coordinators are also responsible for:

Managing client relationships, ensuring projects meet or exceed key performance indicators, and business development in both identifying potential works and estimating and working through the bid process.

Overseeing on-site project resources, both human and capital, and

Ensuring that projects meet or exceed QM’s Health and Safety Policies and Programs.

What we offer:

· Competitive salary and group benefits plan

· Discretionary Bonus Plan

· GRRSP and matching DPSP

· Safety-first culture with industry accolades and awards for being a leader in the field.

· Promote from within focused hiring strategy for our supervisory and management positions.

· Extended Health & Dental Coverage

· Life Insurance

· Long Term Disability

· Employee Assistance Program

· Discounted Health Club Membership

· And a Great Team!

RESPONSIBILITIES

Project Execution

Ensures projects are executed in accordance with client contract (including sub-contracts or contract changes), key performance indicators, QM financial targets, within budget and on-time.

Opening jobs (Project Billing Sheet) and obtaining contracts and purchase orders

Billing procedures, requirements, etcetera

Ensures that field data, including approving time/hours for employees, is collected and maintained using the most recent version of the field pack.

Preconstruction submittals / permits

Site documentation (Health and Safety Documentation / Field Packages)

Project file management

Ensure safety requirements are met.

Job kickoff with total project team – passing bid knowledge on

Delegating work / engaging subcontractors

Providing information for creation of accurate purchase orders and managing purchase order process

Monitoring / guiding execution (budget, schedule, quality)

Ensuring project budget is up to date in NAV (working with Project Administrator)

Change order management

Project official communications / documentation

Chairing project meetings

Ensuring / optimizing job profitability and financial performance

Invoicing (with Project Administrator support)

Project Close-Out

Collection of money

Post construction submittals

Project profile summary content provided to marketing.

Lessons learned / postmortem (both financial and technical)

Client Relationships and Business Development

Working with stakeholders to identify suitable business opportunities and prospects.

Cultivating and managing business relationships, both new and existing

Leading the bid review process, including:

Responding to Request for Proposals, Request for Quotes, etcetera

Obtaining quotes and preparing cost estimates

Reviewing contracts

Evaluating bids, assessing risks, and presenting recommendations to leadership team

Winning business

Health and Safety

Is aware of and understands the application of all health and safety rules and regulations that apply, including QM’s Health and Safety Policies and Programs

Ensures that all projects are executed in accordance with, and exceeding, all health and safety rules and regulations that apply, including QM’s Health and Safety Policies and Programs

QUALIFICATIONS

Experience

Minimum 1 year of experience in business development and interacting with clients.

Project management with at least 1 year with the direct responsibility for all resource allocation and management responsibilities and with the administration of prime contracts, subcontracts, and contract changes.

In preparing construction estimates

In reviewing environmental site assessment reports for the purpose of understanding the contamination conditions of a property and how this relates to the implementation of a remediation solution.

In evaluating remedial options with respect to various technical, schedule, budget, regulatory, and financial constraints and for the purposes of guiding a design-build remediation process, or for proposing alternatives in a design-bid-build procurement

Education / Certifications

Graduate from both a secondary and a post-secondary institution

Graduate from a university program related to earth sciences, environment, or engineering (preferred)

Certified Engineering Technologist or Professional Engineer would be an asset but is not required.

Knowledge

Of environmental legislation, standards, and guidelines related to contaminated sites (sediments), DFO, Harbour Authorities, and Transport Canada.

Of the Project Management Body of Knowledge published by the Project Management Institute

Of the engineering design, tender, and construction management processes and related contractual conditions for sediment and marine geostructural scopes of work.

Abilities

To analyze and evaluate complex contaminated sites (marine) problems and to plan and lead multi-disciplinary teams of technical and field operations personnel and external consultants to execute remediation solutions.

To prepare detailed ‘bottom-up’ construction cost estimates for the purposes of responding to specific tender requests and in preparing analogous or ‘top-down’ estimates for budgetary purposes

To understand contracts; communicate project risks effectively with clients and stakeholders and to negotiate contract changes.

To work effectively with various computer software applications such as spreadsheets (Microsoft Excel or similar), project management and scheduling (Microsoft Project or similar), financial accounting (Explorer Contract Manager or similar)

WORK ENVIRONMENT

Work is primarily in an office environment but requires frequent travel to work sites, to monitor the progress of work and to meet with Site Superintendents and/or clients.

OUR COMMITMENT TO DIVERSITY & INCLUSION

As proponents of Canada’s Black North Initiative, QM continues to support a culture of integrity, fairness and ethical practices. QM Environmental is a staunch advocate for diversity in all its forms, and especially welcomes applications from members of the BIPOC (Black, Indigenous, and People of Colour) community, women, people with disabilities, the LGBTQ+ community, and those of diverse intersectional identities. Accommodation is available on request for candidates taking part in all aspects of the selection process as well as part of employment with QM Environmental.