Director, Property & Facilities Management

DSV - Global transport and logistics

In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at

Location: Kempton Park

Job Posting Title: Director, Property & Facilities Management

Time Type: Full time

Minimum Requirements

Engineering degree from recognized institution Essential

BEng

BScEng

BEng Tech equivalent of above

Advanced Computer Literacy level in MS Word, Excel, PowerPoint and Outlook

BMS

Facilities Management Systems

Project management

Job Related Requirements

Minimum of 5 years’ experience in senior management:

Comfortable interacting with senior executives, both local & international

Able to work in multi-functional/structural environment, with different decision makers

Manage multimillion rand projects, from concept, business case to commissioning

Excellent in budgeting & financial controls

Comfortable managing multiple projects & tasks

High degree of accountability, responsibility with a can-do attitude

Manage multiple properties & facilities/maintenance teams

Vendor management, SLA management & control

Own transport and valid driver’s license required.

Honesty and reliability

Attention to detail

Demonstrate analytical skills

Excellent in multitasking

Ability to work without supervision

Be able to work on multiple projects

Be able to work in a stressful environment and to able to prioritize tasks

Team player

Practical & hands-on and advance problem-solving skills

Strong interpersonal skills.

Excellent communication skills

Project management experience

Be highly organized

Good negotiating skills

Must be willing & able to learn and gain new knowledge

Added Advantages for this role

Knowledge of property management & maintenance principles

Knowledge of property development & construction principals

Knowledge of working with professional development teams for special projects

Experience in Contract Management and the interpretation and implementation of contracts with suppliers

Knowledge of Electrical, Plumbing, BMS, HVAC Installations & Equipment

Managing the budgets for various cost centers, and project budgets

Maintenance & repair of properties, ensuring lease agreements are adhered to with regards to DSV responsibilities & liabilities, during and at end of lease

Conducting site inspections

Ability to manage small/medium/large projects with multiple stakeholders and contractors

Adhere, maintain & implement global property policies and standards

Ensure discipline is maintained per site that ensures each site represents the DSV brand in a positive and professional manner

Main purpose of the role

The Director, Property & Facilities Management reports directly into a South African Divisional MD, and has additional accountability and responsibility to South African and Global Head Office senior executives.

It is a multi-disciplinary role, with material accountability and responsibility ensuring business continuity for DSV South Africa at the three DSV Parks, successful completion of strategic projects, and managing various financial budgets.

The role consist of the following three main pillars, mainly across the three DSV Park sites, but not limited to them:

- Special Projects:

o Manage lifecycle from concept designs, budget development, landlord & council approvals, commercial & contractual agreements, project setup & go-live, construction/implementation, commissions & handover, to close-out

o Design & guide all different stakeholders to ensure an optimized, feasible and cost effective “design/solution/project” adhering to internal and external polices & regulations

o Engage with various external professional teams to maintain compliance certification of relevant standards and insurances

o Throughout all the requests & projects, maintain overall DSV South Africa strategic objectives and ensure alignment

o Examples of projects:

Leasehold improvements

Compliance upgrades

Environmental (green installations such as BESS & PV solutions)

Capacity improvements

New facility development

- Capital & operational expenditure budgets:

o Maintain & apply tight financial controls to ensure budgets are adhered to

o Develop annual budgets during budget cycle

o Manage vendor increases

o Develop special project budgets

o PO lifecycle management

o Project budget vs actual cost reconciliations

- Facilities Management (repair & maintenance):

o Responsible for facilities management teams/staff per site

o Overall accountability for facilities management, preventive maintenance & repairs

o Engaging with landlords to manage lease agreements, ensuring each party’s upkeep of maintenance responsibilities are up to date & resolving latent defect claims

o Continuous improvement initiatives

o Maintain compliance certification

o Vendor management (RFPs, SLAs, financial, performance reviews, etc.)

o Health & Safety of sites & infrastructures

o Developing strategic, tactical & operational plans per site to maintain DSV facilities standards – balanced with reinstatement responsibilities at lease expiration

o Ensure a high standard of house keeping

o Systems development, implementation & improvement:

BMS

Facilities Management app

Other independent site services apps

o Manage emergencies as & when required

Duties and Responsibilities

The detail duties & responsibilities for Special Projects will be defined by the scope of each project.

The Capital & Operational Expenditure Budgets activities are defined by the Special Projects and Facilities Management pillars respectively, with below typical tasks:

Scrutinizing quotes with value engineering where required

Expenditure approvals for POs

Webcost invoice and coding review for approvals of vendor payments

Budget review & reporting

Budget reconciliations

Annual SLA negotiations

Vendor account opening approvals

Facilities Management typical tasks are more generic, and can be summarized as follows:

Facility Inspection

Setting of priorities for Maintenance Team

Interaction with multiple stake holders including DSV executives

Planning of breakdown fixing

Management meeting with Role players (OPS, Security, Heath and Safety etc.)

Meeting with maintenance team:

Preventative Maintenance planning

Standby allocation

Focus Points

Management meeting with MD

Timesheet and Overtime approval

Participative Forum Meetings with all maintenance staff

Expense approval

Budget and Actual Cost Review (provide monthly variance reporting on maintenance budget / actual)

Meeting with Suppliers

Waste management

Landscaping

Cleaning & Hygiene

HVAC systems

Electrical infrastructure

Doors

Wet services

BMS

Etc.

Consult with internal departments, Vendors and Suppliers to plan equipment downtime for service or maintenance.

Health & safety

Ensure a high standard of housekeeping is maintained

Managing & prioritize task lists and action items

Ensuring all data for audits are current and a full service history is kept up to date

Disclaimer: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV’s Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.