Accounts Payable Manager

Job Description

Under the general direction of the Controller, the AP Manager is responsible for the day-to-day tasks associated with the Accounts Payable Team. This position analyzes the invoice flow and associated approvals for accuracy, ensures timely payments to vendors and prepares payment registers for approval. In addition, the AP Specialists will report directly to this position.

This position requires an energetic, hardworking individual that enjoys conquering challenges and has a knack for leading and motivating a team.

Specific Responsibilities:

Leads and coordinates accurate and efficient processing of all invoices

Ensures timely input of all invoices into Oracle within 2 business days of receipt

Generate and submit payment requirements to management for approval

Process and generate check, ACH, Wire and credit card payments

Research and resolve discrepancies with vendor setup

Coordinates 1099 tax reporting and escheatment processes

Assists Affiliate Services with bi-monthly IA rebate processing

Prepare analysis and reports summarizing AP staff invoice entry and work-related functions

Work as liaison with travel and credit card providers and provide reporting to Senior Management

Supervise staff and monitor performance, time reporting and provide disciplinary actions when

deemed necessary.

Train and coach AP staff on processes, controls and related efficiencies

Assist in projects as assigned by department management to maintain data integrity

Identify and immediately report to the Controller any existing or potential issues that may affect our

relationship with our clients, whether internal or external

Work with the Controller on special projects requiring detailed activity analysis.

About the candidate:

Strong interpersonal and organizational skills

Good problem-solving, judgment and decision-making skills

Strong analytical skills with exceptional written and verbal skills

Ability to establish and maintain effective working relationships with coworkers, managers, and other

stakeholders

Ability to adapt in a fast-paced and constantly changing environment

Ability to prioritize and work under pressure

Full working knowledge of Microsoft Office Professional tools, including Word, Excel, and PowerPoint

Strong attention to detail

Familiarity with an Oracle database and Sequel reporting a plus

Ability to multitask and work in a dynamic fast paced environment with tight deadlines

Ability to take ownership of and lead assigned projects from beginning to close as well as work in a

team setting

Comfortable communicating and interacting with remote teams at all levels to gather information and

resolve questions

PASSION in what you do & self-motivation with a CAN-DO attitude

Flexible work schedule to accommodate peak times

Strong sense of ownership and commitment to quality in their work product

Have a minimum of 5 years' experience in a manager or supervisory role

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Mood Media is an Equal Opportunity Employer M/F/Disability/Veteran