Senior Accounting Clerk

The incumbent will be responsible for the preparation of all local and international sales invoices, weekly payroll, raw material costing and the filing of accounting records and maintenance of Microsoft Excel Spreadsheets.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Preparation of Sales Orders in accordance with distributors’ Purchase Orders as per sales requisitions.

Preparation of Local and verification of Export Sales Orders based on Sales requisitions.

Verification of Transfers of Finished Goods between Warehouse locations.

Verification of Transfer Orders of Raw Materials Between Warehouse Locations.

Filing of Sales Records both manually and electronically daily.

Conduct weekly stock count of sensitive inventory items.

Preparation of weekly payroll and payroll journals.

Preparation of monthly deductions issued to Payables Officer for payment.

Filing of weekly payroll journals and secured in filing cabinet.

Monthly preparation and submission of import costing of raw materials to Financial Controller.

Weekly processing of customer payments in ERP System.

Prepare and submit weekly inventory valuation report of finished goods to the Management Team.

Monitor, issue, and prepare reconciliation of Retail Outlet phonecards.

Assist with the planning of Monthly, Quarterly and Annual Stock counts.

Monthly preparation of Production Absorption Report for Accountant to complete analysis.

Processing of raw material vendor invoices in ERP System on a weekly basis.

Prepare and submit stock reconciliation report on or before 10th working day after the stock count.

Monitor to ensure that all items of raw and packaging and finished goods are barcoded and updated into the ERP System.

Assist with external audit document requests.

Ensure that Sales Orders / Invoices for both local and export are prepared on a timely basis, as they are received.

Ensure that the information, i.e., Lot numbers/ description on the pick ticket agrees to the item information on the ERP System.

Monitor the accuracy levels of purchases and returns as well as defective items to inform quality control decisions.

Monitor the movement of Finished Goods and Raw Material inventory between Warehouses.

Processing of Weekly and Monthly staff lunch expenses against suppliers’ invoices. STANDARDS:

Timely preparation of Sales Invoices for both Local and Export Orders

Accurate inventory quantities and costs

Operate according to applicable SOPs, GMP, and ISO 9001:2015, standards

Maintain a FIFO method of stock movement and stock valuation AUTHORITY:

Supervise/ monitor inventory and Stock Count.

Sign off on Receivals.

Weekly Payroll. EDUCATION & WORK EXPERIENCE:

Associate Degree in Accounts or ACCA Level 1

Minimum 3 years’ experience in a similar position

REQUIRED SKILLS:

Analytical

Interpersonal Skill

Verbal & written communication

Planning & organizational