Front Office Admin (Arabic Speaker)

A new opportunity has come up from one of the fastest-growing investment firms in Abu Dhabi, UAE. They are looking for a Front Office Admin (Arabic Speaker).

In this role you will be the first point of contact for the company and will provide administrative support across the organization. You will handle the flow of people through the business. Will welcome and greet guest, will be coordinating with all the front desk transactions and activities, including distributing correspondence and redirecting phone calls, messages, will support other members of the team with various day to day administrative tasks including coordinating travel requirements, assisting with billing reports, room and calendar bookings and ad hoc admin tasks. Duties include delivery of high quality service in a timely manner.

Duties & Responsibilities

Ensure reception area is tidy and presentable and with all necessary stationery materials, form, brochure, envelops, pens, etc.

Order office supplies including pantry supplies and maintaining inventory stocks.

Maintain emergencies details and information, first aid, etc. in a timely and effective manner.

Coordinate with any maintenance issues, office equipment’s

Assist the management from time to time on any clerical requirements.

Serve visitors by greeting, welcoming, directing and announcing them appropriately.

Answer, screen and forward any incoming phone calls & emails while providing basic information when needed.

Provide basic and accurate information in-person and via phone/email.

Receive and sort daily mail/deliveries/couriers.

Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)

Update appointment calendars and schedule meetings/appointments, coordination of any meeting booked and arranged.

Ensure that meeting rooms are organized and tidy.

Ensure meetings rooms are booked accordingly as requested.

Ensure guests/visitors are put in visitor’s list access.

Requirements

Proven 2-3 years’ experience in administration and reception field with a Bachelor Degree in

General Administrations/Education & Management. Proficiency with Microsoft Office, hands on experience with office equipment’s (e.g. fax machines and printers). With the ability to work

under pressure.

Professional attitude and appearance, solid written and verbal communication skills, resourceful and proactive when issues arise with excellent organizational skills, multitasking, time

management skills with the ability to prioritize task. Commendable customer service professional.

Work Location:

Abu Dhabi

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