Administrative Assistant

Role Identifier

Job Title

Admin Associate

Department

Colour Academy

Reporting to

Technical Officer

Grade

Jobs Reporting Into

Location/Unit

Fixed Colour Academy

Role Description

Job Purpose

Responsible for all the Admin Activities at Colour Academy.

Primary Responsibilities

Business Responsibility Areas

(Please detail out at least 8-10 responsibility areas)

Key Performance Indicators

Main Responsibilities

Other responsibilities:

Maintaining Material Register with all the relevant details (Inward/Outward)

Tracking the material Consumption at a batch level

Physical Verification of the material on Monthly basis & take corrective actions in case of any variation

Collection & Expense Accounting-

Keeping Track of all the Collection & expenses with relevant supporting.

Asset Verification - Maintaining the register to record all the assets present in the Colour Academy

Statutory Compliance - Complying to all the statutory norms by maintaining/displaying all the relevant documents in Colour Academy by taking a support from RCE/Commercial team

Maintaining the attendance register at Colour Academy

Training Master -Updating all the records related to training at Call centre on regular basis

Coordination with Local Sales team for coordination on Training Schedule data

Ensuring regular vendor payment and petty cash management

Regular calling and follow ups with contractors/participants for communicating the training schedule

MIS Reports -Sharing the Training data with all the other expense details to Brand Manager on monthly basis

Scope of Work

Financial Scope (Range of financial spend):

The role requires handling of petty cash and vendor payment.

People Management Scope (Range of no. of Direct/ Indirect Reports):

Admin will be working in sync with training Associate and Marketing Associate, reporting to Technical Officer

There will be regular interaction with participants, face to face as well as telephonically

Geography Coverage (Country-wide/ State-wide / Area-wide)

City specific (Wherever there is a fixed colour academy)

Corporate Coverage (Company-wide / Business Unit or Function-wide / Sub-function-wide / Other):

Key Interactions

Internal

Technical Officer, Marketing Officer, Admin Officer, Colour Academy team

External

Contractor/Painter, Vendors, Dealers

Qualifications

Role Requirements / Specifications

Essential Graduate in any discipline - 50% or above through full time, regular day course

Freshers can be considered

Engineers will not be considered

Applicants should be Indian Citizens or hold relevant residence status

Desired

Age - Less than 25 years

50% and above for SSC and HSC

Previous Experience

Essential

Desired

Admin related role for 6 months to 1 year at least

Functional Competencies

MS Excel, Communication Skills, Basic Accounting

Behavioral Competencies

Organizational skill, team spirit, stress management

Additional Requirements

Document Details

Written By

Satyam Gupta

Date

06/12/2017

Validated By

Date

Approved By

Date

Full time