Executive Assistant

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

Administrative support to the DCEO to facilitate smooth operational functioning of their day to day responsibilities.

Act as the point of contact among DCEO and the employees, clients and other external partners.

Manage information flow in a timely and accurate manner.

Coordinate complex scheduling, calendar management and email management for the DCEO.

Manage DCEOs travel logistics and activities, including flights, accommodations and transportation.

Format information for internal and external communication memos, emails, presentations, reports.

Take minutes during meetings.

Screen and direct phone calls and distribute correspondence

Maintain professionalism and strict confidentiality with all information.

Rack DCEOs daily expenses and prepare weekly, monthly or quarterly reports

Qualifications

Bachelor's degree or equivalent experience

Proficient in Microsoft Office suite

Experience in managing multiple priorities, administrative coordination, and logistics

Well-organized, detail-oriented, ability to multi-task with great follow-up skills

Strong written and verbal communication skills

Full time