HR and Admin Manager

Job Title : Hr and Admin Manager

Location : Hyderabad

Job Description :

1. Recruitment :

• Maintain a database of budgeted positions viz-a-viz current status, number of vacant positions and work towards providing suitable manpower for vacant positions.

• Get directions from the AM - HR and Admin about the new positions, contribute actively in planning the recruitment cycle of such new requirements and implement them.

• Collect documents from employees as per standard checklist

• Maintain the personal files of the positions mentioned above at district level and update them regularly.

2. On boarding and Induction :

• Responsible for planning and ensuring systematic induction for all new employees of the designations.

• Ensure that induction plan is signed off and filed in the personal file of all employees.

3. Attendance and Leave management:

• Track the attendance of all staff day wise in provided excel format (or) in the Spine Software as per organization requirement and communication.

• Track leave database, eligibility, availed and closing balances of leaves for the district in excel format (or) Spine Software

• Provide this information on monthly basis to the HR and Admin Manager for payroll input.

4. Salary Processing / Payroll :

• Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll.

• Review and updation of data in Spine software on regular basis

5. Employee data

• Maintain the complete data base of all employees in payroll in specified excel sheet / Spine Software and update them regularly with any changes

• Maintain and update the organograms for the district along with the master data of employees

6. Performance Management

• Track Probation reviews with timelines and ensure outcomes are communicated formally through letters.

• Communicate the process of annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.

• Ensure that contract renewals are done in a timely manner.

7. Employee Separation

• Ensure resignation letters are received for employees who intend to leave.

• Conduct exit interviews in specified formats and share with Manager HR and admin on a monthly basis.

• Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.

8. Data Management

• Maintain the HR files such as employee personal files, recruitment file, PF related documents at the district level

9. Employee Engagement

• Coordinate and manage a wide range of employee engagement activities on regular basis

• Collaborate with Managerr on programs / activities that will maximize employee engagement and satisfaction

• Organize and facilitate the monthly – quarterly – half yearly – yearly staffing reviews

• Support the various functions during the onboarding of new joiners to ensure the orientation process is properly completed Core Responsibilities

• SPOC for all HR and Admin related communication for the district

• Visit and participate in the block level review meetings twice in a month.

• Handle employee grievances formally and informally, forward them to concerned department and follow up for resolution.

• Play the role of Employee champion by knowing and counseling their employees as and when required.

Full time