Intern, MD Office

1. Communications

Responsible for all communication initiatives, including drafting creative content to spark curiosity and strategy for both internal and external purposes for social media channels for both Malaysia and Singapore market.

Seeks new methods and creative strategies to increase internal and external awareness for key events

Prepare and deliver presentations in the company to share information

Plan, execute and facilitate annual Strategy Offsite and Rollout with Senior Management Team

Support the company’s Senior Management Team with defining the strategy within the framework of the global MBM strategies.

Ensure strategic action plans are communicated and executed for example,Corporate Citizenship activities (CSR) and promoting suitability awareness

Support on deliverables to stakeholders and other presentations as required, ie powerpoint, video presentation.

Support the Managing Director with all deliverables to the Head Quarters, and other presentations as required – e.g the quarterly Business Development Meetings, quarterly Supervisory Board Updates, Business Updates to Brand Partner, Townhalls, and Huddles.

Responsible for social intranet management and other applicable social medias.

Ensure social media content, articles and press releases are aligned with MBM guidelines.

Plan and coordinate activities for the cluster Malaysia Singapore

2. Business Control Management

Ensure all business controls issues are consistently remediated throughout the company in line with global requirements as identified by the global and functional business controls group for both Malaysia and Singapore market.

Ensure risk and audit items are appropriately addressed in the local board of management and steps are taken to mitigate future risks

Ensure business processes are adhering to local guidelines and global policies

Able to understand process flow and advice on process flows improvement

Advising business units on process and business controls related topics

Ensure all business controls issues are consistently remediated throughout the company in line with global requirements as identified by the global and functional business controls group

Ensure risk and audit items are appropriately addressed in the local board of management and steps are taken to mitigate future risks

Focus on key systems, processes and their documentation in BIC process design

Track and follow up on the completeness of the findings from all review bodies, assess any commonalities or recurring themes, update on the status of remediation of issues, outline upcoming reviews and assess the need for new reviews/actions based on the discussions

Oversee Planning and developing internal audit schedule to identify gaps in business policies and processes

Oversee execution of audits and ensure appropriate analysis, documentation and reporting to Management in Internal Controls Committee (ICC)

Ensure audit action plans of internal audits are followed up as scheduled

Ensure internal assessments and reviews are conducted periodically

3. Overall Project Management

Project planning and provide transparency within the project (scope, time, budget, risk, quality, etc)

Monitor and control the realization of assigned tasks and deliverables

Identify and resolve project issues and constraints regarding time, risks, deliverables, quality and coordinate with line management for solving those issues; adjust project baseline in case of changing needs

Regular communication of project progress and relevant information to Project Team, Project Lead, management and Project Steering Committee

Coordinate project meetings

myProjects coordination responsible for both Malaysia and Singapore market

4. Other assistance as required in supporting role of the Manager

Education:

Currently pursuing degree in Marketing/Advertising/Communications/Business Management/Project Management/Business Development or similar

Requirement: Mandatory internship by University (preferable 6 months duration)

Work experience an added advantage: Audit/Marketing/Advertising/ Communications/ Business Management/Project Management/Business Development or similar

Industry experience : Financial Services/ Corporate Communication

Competencies:

Strong communication skills and facilitation skills

Writing and content editing skills

Demonstrated integrity within entity/business unit and detailed knowledge relevant internal policies, business process and guidelines

Experience in process mapping, process improvement and process reengineering an added advantage

Fluent in spoken and written English, local language is a plus

Very detailed oriented with keen eyes for any violation of rules

Analytical thinking and results-oriented

Intercultural understanding and knowledge

Quick and strong learning ability

Application-oriented IT system knowledge

Microsoft office skills essential especially on Powerpoint, Excel and Words

Editing skills including creation of media and videos, posters and content creation (Video)

Critical and soft skills:

Strong analytical and problem solving skills, with ability to think creatively

Ability to work independently with minimal supervision

Team player with excellent interpersonal skills

Focus on punctuality and strictness, keeping timelines and budgets

Excellent communication skills; strong ability to communicate orally and in writing

Ability to handle multiple initiatives at once and work under tight deadlines with attention to detail