Executive Assistant

Our Client is seeking a highly motivated and resourceful Executive Assistant/HR Manager to provide comprehensive support to the owner and growing team. This dynamic role offers a unique blend of responsibilities, requiring you to excel in personal assistance, office management, human resources, and payroll functions.

Personal Assistant

Manage the owner's calendar, scheduling appointments, travel arrangements, and coordinate with vendors

Prioritize and organize daily tasks to ensure the owner's efficiency and effectiveness.

Act as a liaison between the owner and external parties, ensuring smooth communication and timely responses.

Office Management

Oversee the daily operations of the office, including opening and closing procedures.

Greet and assist visitors, directing them appropriately and maintaining a professional environment.

Manage office supplies, equipment, and facilities to ensure smooth functioning.

Human Resources

Implement HR initiatives and best practices.

Serve as a point of contact for employee concerns and inquiries, addressing them promptly and professionally.

Coordinate employee benefits renewals and handle onboarding processes, including new hire orientations.

Maintain accurate and confidential employee records, and assist with compliance-related tasks.

Serve as a witness during disciplinary actions and eventually take the lead in conducting these processes as needed.

Payroll

Utilize Third party for payroll processing, including verifying employee hours and calculating technician commissions.

Ensure accuracy in payroll data entry and review, resolving any discrepancies in a timely manner.

Assist with preparing payroll reports and coordinating with TriNet for benefit deductions.

Other

Assist the accountant with preparing tax documents by ensuring all necessary information is compiled accurately.

Calculate and process payments for employees on paid time off, including averaging their commissions over the period.

Generate reports to determine commission earnings and calculate appropriate payouts.

Requirements:

Proven experience as an executive assistant or in a similar role, preferably in a fast-paced environment.

Strong organizational and multitasking skills with keen attention to detail.

Excellent communication and interpersonal abilities, with a focus on professionalism and confidentiality.

Proficiency in Microsoft Office suite and experience with payroll software, preferably TriNet.

Ability to adapt quickly to changing priorities and work independently with minimal supervision.

Knowledge of HR practices and employment laws is a plus.