Admin Assistant and Marketing Assistant

Job Description

Salary: $20-23/hour

Job Title: Administrative Assistant to the President and Marketing Assistant

Company Description:

McCabe’s Landscape is a leading landscape construction firm dedicated to enhancing outdoor spaces with innovative designs and expert craftsmanship. We are committed to sustainability, excellence, and creating beautiful landscapes that reflect the unique needs and visions of our clients.

Position Overview:

We are seeking a dynamic and highly organized Administrative and Marketing Assistant to provide comprehensive support to the President of our company. This part-time role is designed for a self-motivated individual who thrives in a fast-paced environment and is looking to grow their career. The position offers the potential to transition into a full-time role based on performance and business needs.

Core Responsibilities:

- Digital Content Management: Post blogs, prepare social media posts for publication across platforms including Instagram and Facebook, and engage with our online community to enhance brand visibility.

-Email and Communication Oversight: Manage the President's email by responding to, filing, and deleting emails as appropriate. Ensure pending communications are addressed promptly.

- Task and Project Coordination: Utilize Asana for task management, customize projects for new work, schedule client site visits, and manage the President's calendar to optimize time management.

- Document and Contract Administration: Assist in preparing and sending contracts for signatures, scan and file important notes, and maintain organized digital and physical records.

- Event and Merchandise Management: Organize staff wellness events, manage company merchandise, and handle uniform ordering to foster a positive company culture.

- Legal and Administrative Support: Act as a liaison with the company attorney, track billable hours, assist with small claims court paperwork, and other legal documentation as needed.

- Recruitment Assistance: Post job openings, screen resumes, and schedule interviews to support the company's growth and talent acquisition efforts.

- Communication Platforms Management: Streamline communication by working within Slack, linking Salesforce to Slack and Asana, and ensuring seamless information flow across platforms.

Desired Skills and Qualifications:

- Exceptional proficiency in Outlook, with strong organizational and time management skills.

- Creativity and ability to contribute to marketing projects, including content creation and image selection.

- High level of professionalism and discretion, with a commitment to maintaining confidentiality.

- Outstanding reliability and accessibility, with a flexible approach to handle varying tasks.

- Familiarity with QuickBooks and Salesforce is a plus.

- Excellent written and verbal communication skills.

What We Offer:

- Opportunity to grow within a dynamic and supportive team environment.

- Flexible part-time schedule during core working hours, with the potential to become a full-time role.

- Comprehensive training and development opportunities.

- A chance to be part of a company that values sustainability, creativity, and quality in every project.

How to Apply:

Please send your resume and a cover letter outlining your relevant experience and why you are interested in this role. We look forward to hearing from you!