Personal Assistant

Job Description

Family office seeking full-time personal assistant/estate manager. Family is fun, busy, and very down-to-earth with two little ones. This is a generous family who deeply values their team and is quick to express gratitude for a job well done! Twice yearly bonuses and paid vacation. Salary based on experience and qualifications. Finding the best candidate is most important!

It is crucial that you are a team player as you would be joining other staff who will be excited to support you in your new role. The ideal candidate is highly responsible and organized someone who enjoys research and creative problem-solving. Someone who is always thinking a few steps ahead and has strong common sense will thrive in this position. All candidates MUST be confident drivers with a clean driving record and vaccinated for covid. Confidentiality is super important and all members of the family team are expected to be discreet and professional.

Job Responsibilities include:

Household management: supervising repairs, maintenance, organization, stocking of family home

Vehicle management: supervising repairs, maintenance, stocking family vehicles

Event Planning: helping to plan and manage personal, charitable and some professional events both at home and off-site

Gifting: research and execution of gifting year-round for friends, children's friends, personal and business associates, holiday and end-of-year gifting to schools/ teachers.

Travel Planning: research and planning travel, coordinating with destination and household employees to ensure packing and advance requests are fulfilled

Family Support: coordination and support of other household staff, learn to anticipate the needs of the family as an assistant and be a family-friendly team member who can act as back-up support for childcare and transportation of children on occasion.

Occasional Seasonal Travel: family prefers an assistant who is willing to travel on occasion to supervise and maintain consistency between the family's three west coast residences (all work, travel time and expenses paid)

Schedule: This position requires a consistent, full- time Monday - Friday schedule HOWEVER, the job offers schedule flexibility - including the ability to work partially from home if desired. Someone who is a self starter and is able to flourish both in very busy weeks when the family is in town over the holidays and the summers but also to manage things independently when the family is elsewhere, traveling, busy with other endeavors. Even if you are not working full-time hours, you will be paid for full-time hours with the expectation that you will still manage what's most important exceptionally well, regardless of how many hours you may be "off" on a light week. Family employs and has employed other honest and respectful assistants who have managed this balance beautifully - without taking advantage- and they are looking for a similar fit in this hire! Newly hired assistant would have the benefit of being trained by another assistant who has been successful in this position - based at their other home - for over two years.