Account Receivables/Account Payables Specialist

Job Description

ACCOUNT RECEIVABLE/ PAYABLE SPECIALIST

JOB DESCRIPTION / GENERAL PURPOSE:

To provide financial, clerical and administrative service to ensure efficient, timely and accurate payments of account under his or her control.

MAIN JOB DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

Maintain up-to-date billing system

Generate and send out invoices

Follow up on, collect and allocate payments

Carry out billing, collections and reporting activities according to specific deadlines

Perform account reconciliations

Monitor customer account details for non-payment, delayed payments and irregularities

Research and resolve payment discrepancies

Generate age analysis

Review AR aging to ensure compliance

Maintain accounts receivable customer files and records

Follow established procedures for processing receipts, cash etc.

Process credit card payments and electronic payments

Prepare bank deposits

Investigate and resolve customer questions

Process adjustments

Manage account payable using accounting software and other programs

Establishing and maintaining relationships with new and existing vendors

Comparing purchase orders, price, terms of payment and other charges

Ensure bills are paid in a timely and accurate manner

Communicate with customers via phone, email or mail

Assist with month-end closing

Monitor and maintain office supplies inventory

Review and approve office supply acquisitions

Maintain a safe and secure working environment

Handle customer inquiries and complaints

Answers multi-line phone system.

Maintain and monitor office equipment functionality.

Education and Experience

Knowledge of accounts receivables/accounts payables

Knowledge of office administration and procedures

Knowledge of general booking procedures

Knowledge of general accounting principals

Proficient in MS Office

Bachelor's degree (BA) from a four-year College or University; or two to three years related experience and/or training; or equivalent combination of and experience

Key Skills and Competencies

Attention to detail and accuracy

Good verbal and written communication skills

Organization skills

Information management

Problem analysis and problem-solving skills

Team member

Stress tolerance

Sense of urgency

Customer Service Skills