Team Administrator

Welcome to the home of the 2024 Client Choice Awards Winner: HLB Mann Judd, Voted Best Accounting Firm in the $100-$200m Revenue Category! Elevate your career by joining our client’s prestigious international team.

Supercharge your career and align yourself with unparalleled excellence at HLB Mann Judd. With a legacy spanning nearly a decade, the firm stands as a beacon of success in the accounting and advisory realm. From guiding multinational corporations to nurturing startups, it specializes in delivering tailored solutions across a spectrum of services, including accounting, auditing, tax advice, and corporate finance. As a proud member of HLB International, its global network amplifies its impact, allowing it to navigate complex challenges and unlock opportunities on a worldwide scale.

The firm's illustrious history is rooted in a commitment to people—its clients, its team, and its communities. Its values—Valuable, Accessible, Supportive, and Trustworthy—serve as the cornerstone of its culture, driving it to exceed expectations and make a lasting impact.

Ready to join a team that champions excellence and fosters growth? Step into the future of your career with HLB Mann Judd as a Team Administrator. Apply today and become part of an extraordinary legacy of success.

Employment type: Full Time

Shift: Dayshift

Work setup: Onsite, Makati (may transition to hybrid upon regularization based on candidate performance)

A Preview of Your Role

As a Team Administrator, you will be responsible for drafting various types of correspondence via letter and email. This includes crafting Cover Letters, drafting Division 293 Notice emails, and preparing Land Tax Notice emails and letters. Additionally, you will be tasked with drafting letters such as engagement and ethical letters, as well as handling other client correspondence, including NOA IAS letters.

Your Impact: Unveiling Key Responsibilities

Drafting correspondence via letter/email:

Drafting Cover Letters

Drafting Division 293 Notice emails

Drafting Land Tax Notice emails and letters

Drafting engagement/ethical letters

Handling other client correspondence, including NOA IAS

Sending ATO notices to clients

Protecting documents such as Tax Notices in iManage Share

Collations:

Collating documents in PDF format

Collating paper documents

Collating electronic documents

Separating PDF documents into workpapers

Scanning and saving documents as PDFs

Printing physical documents

Projects/clients:

Attaching client documents/emails in projects

Downloading ATO reports/documents

Drafting individual ITRs from Prefill

Handling Tax Statements (linkmarket, computershare, and cgt)

Rolling forward projects and completing planning sections

Compiling accounting fees into PDF and drafting Excel standard accounting fee workpapers

Scheduling meetings, drafting agendas, and minutes

Preparing fees

Creating Excel documents

Creating Sharelink files

Managing Dividend Statements (linkmarket, computershare, and cgt)

Admin tasks:

Preparing ATO lodgements for Partner/Director authorization

Breaking down utilization tracker for staff weekly

Creating timesheet memes and providing weekly entertainment

Sending tax lists monthly

Updating Manila Leave Tracker monthly

Managing leave tracker

Xero - admin tasks:

Setting up basic Xero files

Handling Xero administration

Managing Xero disbursements

Uploading bank transactions in Xero (CSV file)

Client setup/APS maintenance:

Updating client information such as address and contact person

Handling client terminations

Managing client and matter setups

Updating MRs, addresses, etc., on APS

Requirements

Gear Up for Success: Essential Qualifications

Strong attention to detail

Highly developed organizational skills and a methodical approach to completing work

Excellent time management skills

Ability to meet deadlines and maintain focus on objectives

Flexibility and adaptability to changing priorities and work demands

Advanced Excel and Word skills

Experience with Xero and Bookkeeping

Preferable experience with Workflow Max and Receipt Bank use

Experience in Australian accounting, with high-level exposure to Australian GST legislation, is a definite advantage

Strong communication skills, both written and verbal

Sound understanding of contemporary Australian business practices and culture

Excellent client service skills, with the ability to provide professional and responsive service

Benefits

Great reasons why you should choose us:

Comprehensive HMO coverage: With the option to include up to two dependents, ensuring your family's well-being every step of the way.

Competitive Package: We value your contributions and ensure you're rewarded accordingly.

Prime office location: Work in a vibrant and accessible environment that inspires productivity with unlimited free access to our office gym in Ortigas and Makati.

Possibility to transition to Hybrid set-up upon regularization based on performance.

Day shift schedule: Enjoy a work-life balance with regular hours that allow you to make the most of your personal time.

Standard government and Emapta benefits: We've got you covered with all the essentials.

Generous annual leave: Take advantage of 20 annual leave days with the opportunity to add 2 more as you celebrate each work anniversary (maximum of 10 leave credits).

Engaging activities: Join our team-building events, celebrate holidays, and support meaningful causes together.

Loyalty incentives: As a token of our appreciation, receive a cash bonus annually starting from your third year with us.

Mentorship and exposure: Learn from global leaders and collaborate with talented teams to enhance your skills and broaden your horizons.

Upskilling opportunities: Grow both personally and professionally through our Emapta Academy programs.

Career advancement: We're committed to your growth and offer clear pathways for progression.

Regular performance reviews: Receive constructive feedback and salary appraisals twice a year to recognize your achievements.

Inclusive work environment: Join a diverse and supportive team where everyone's contributions are valued and respected.

HLB Mann Judd x Emapta Philippines

Embark on a transformative journey with HLB Mann Judd, powered by our strategic partnership with Emapta. This collaboration offers Filipinos the opportunity to join our international team without leaving the country. As part of Emapta, HLB Mann Judd extends its reach, providing premium global opportunities to local talents. Experience the best of both worlds—world-class expertise from HLB Mann Judd, coupled with the stability and growth offered by Emapta. Join a community that values camaraderie and excellence, where your contributions are recognized and rewarded with competitive compensation packages. Together, let's create a better future with HLB Mann Judd and Emapta.

#EmaptaExperience