Executive Assistant

Introduction

Sheffield Haworth is a global consultancy founded in 1993. We have a history of placing executives in high impact roles year after year, giving clients a competitive advantage in a fast-changing world.

Our vision is to be the leading global consultancy in people and transformational change. We specialize in executive search and interim placements, leadership advisory, change management, and information and data services. Clients benefit from deep industry insights, our wide-ranging networks and high standards of delivery from our global team. We work with private and public companies across financial services, professional and business services, high-growth technologies, and multinational corporates.

Sheffield Haworth has undergone significant growth and expansion since inception, now employing over 200 professionals in 14 global offices throughout the Americas, Europe, Middle East and Asia Pacific regions. We are proud to be an equal opportunities and disability confident committed employer.

The Role

The role will be supporting other Executive Assistants and associates across the locations. All our teams are global and work closely with our practices in our global offices, so there will be close interaction with these overseas offices. The Executive Assistant’s role is to assist the other EA’s and multiple teams with all their administrative and operational needs.

Position Profile

The successful candidate will ideally be a graduate and first or second job holder with administrative and operational experience, preferably gained from within a financial or recruitment background.

Administration & Operational Areas

General administration support according to office and desk requirements.

Working on backend work related to resume formatting, recording data in internal database, preparing trackers in excel etc. with utmost proficiency and accuracy.

Assisting other EA’s in preparing client material, including typing and formatting all required documents into the company style.

Calendar management- Scheduling meetings and diary updation.

Planning, coordinating, and ensuring that the consultant’s calendar is followed and respected. Provides "gatekeeper" and "gateway" role with both internal & external stakeholders.

Working closely and effectively with the consultants to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

Occasional minute taking for meetings.

Supporting other members of the administration function willingly and effectively.

Providing a bridge for smooth communication between the stakeholders.

Organizational Skills

Excellent time management skills.

Effectively prioritizes and meets deadlines.

Quickly and accurately meets team and company requirements.

Data Management

Ensuring that all data is saved efficiently and accessibly in internal database in line with business standards.

Ensuring the desk complies with internal database minimum standards and encouraging its use for efficient execution of mandates.

Ensures all relevant data is efficiently and correctly recorded on Invenias, Outlook or the office files as appropriate.

IT Skills

Excellent IT skills, including advanced knowledge of:

MS office suite-Word, Excel, PowerPoint, Outlook.

Database- Experience of using a databases.

Typing- Accurate touch-typing skills.

Ethics

Proactively seeks new areas of opportunity.

Is adaptable, flexible and displays a willing approach.

Takes a pride in consistently achieving the highest standard regardless of task.

Attributes

Experience: 2+ years of relevant experience preferably in Executive Search Industry.

Bright, articulate (both oral and written) and well presented.

Outstanding organizational and time management skills.

Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.

Ability to archive and assimilate information quickly.

Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.

Strong attention to detail.

Well organized with a calm, unflappable temperament.

High energy and work ethic, team player

*In terms of work hours, the team is based in United Kingdom and your work hours will reflect this time zone (12:30-21:30 Hrs. IST)*

To know more about the business, please visit our website

If the role is of our interest, please apply directly on the link or share your CV on