Executive Assistant

About Aerospike

At Aerospike, we dream big. Our focus is helping companies tackle seemingly insurmountable problems and doing what’s never been done before. That is why we developed the world's leading real-time data platform that powers mission-critical applications at the world's most innovative, category disrupting companies. Aerospike companies have deployed extreme scale real-time applications to fight fraud, dramatically increase shopping cart size, enable global digital payments, and deliver hyper-personalized user experiences to tens of millions of customers. Customers like Airtel, Experian, Nielsen, PayPal, Snap, Verizon Media, and Wayfair rely on Aerospike as the data foundation for the future to help them act in the microsecond moments that matter. Aerospike is headquartered in Mountain View, California and has a global presence with offices in London, Bangalore, and Tel Aviv.

Job Summary

As an executive assistant to the CEO, you will play a crucial role in supporting the CEO in managing their day-to-day activities and ensuring the smooth operation of the executive office.

This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced environment.

Primary Responsibilities

● Calendar Management: Efficiently manage the CEO's calendar, including scheduling and coordinating meetings, appointments, and travel arrangements. Prioritize and resolve scheduling conflicts to ensure optimal time management.

● Communication: Act as the primary point of contact for internal and external stakeholders, including clients, partners, and employees. Screen and prioritize incoming calls, emails, and correspondence, ensuring timely and appropriate responses.

● Meeting Support: Prepare meeting agendas, materials, and presentations. Attend meetings, take accurate minutes, and distribute them to relevant parties. Follow up on action items and ensure their completion.

● Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and transportation. Anticipate and address any travel-related issues or changes.

● Document Management: Maintain and organize confidential files, records, and documents. Ensure proper documentation and filing systems are in place for easy retrieval.

● Event Planning: Assist in planning and coordinating company events, conferences, and executive retreats. Manage logistics, including venue selection, catering, and guest accommodations.

● Research and Analysis: Conduct research and compile reports on various topics as requested by the CEO. Provide insights and recommendations based on findings.

● Relationship Management: Build and maintain strong relationships with key stakeholders, both internal and external. Represent the CEO professionally and effectively in all interactions.

Requirements:

● Proven experience as an executive assistant or similar role in a fast-paced environment.

● Excellent organizational and time management skills.

● Strong attention to detail and ability to multitask effectively.

● Exceptional written and verbal communication skills.

● Proficient in using productivity tools such as Microsoft Office Suite and Google Workspace.

● Ability to maintain confidentiality and handle sensitive information.

● Strong problem-solving and decision-making abilities.

● Flexibility to adapt to changing priorities and work under pressure.

● Bachelor's degree in business administration or a related field is preferred.

We offer a competitive salary and benefits package, along with a dynamic and collaborative work environment. If you are a proactive and highly organized individual with a passion for supporting executives in a fast-paced technology start-up, we would love to hear from you!

Aerospike is an Equal Opportunity Employer. We are committed to providing an environment free from discrimination on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.Salary Range for California Based Applicants: $140,000 - $160,000 (actual compensation will be determined based on experience, location, and other factors permitted by law)