Property Associate

The Property Associate (PA) ensures organizational excellence by

fulfilling administrative functions on the property team responsible for one

or multiple buildings. In this role, the PA will also provide accounting

support, maintaining positive relations between tenants, client, and

Jones Lang LaSalle, always providing superior customer service.

The Property Associate role is based on-site. *Local market requirements may

vary.

WHAT YOU'LL BE DOING

Participating in processing accounts payable (A/P) by reviewing and

coding invoices for payment.

Assisting with accounts receivable (A/R) tasks, such as preparing and

distributing bills or statements, sending collection notices, and making

manual billing adjustments when necessary.

Tracking administrative expenses to ensure they stay within budget and

identifying cost reduction opportunities.

Coordinating document management related to lease execution, distribution,

and filing.

Tracking lease notification requirements to prevent missed deadlines and

ensure proper distribution of notifications.

Monitoring email, phones, and work order systems regularly to provide

prompt and courteous responses and direct correspondence to the appropriate

personnel.

Maintaining general office organization.

Sorting, organizing, and distributing incoming mail, as well as

preparing and sending outgoing mail and packages.

Preparing and distributing general correspondence and memos.

Organizing, compiling, and preparing reports for distribution.

Creating and maintaining accurate and organized physical and virtual filing

systems.

Updating employee, client, and customer contact databases.

Coordinating conference room reservations.

Organizing department lunches, meetings, events, and business travel.

Receiving building access requests and coordinating access for visitors and

vendors.

Ensuring tenant and contractor certificates of insurance are accurate and meet

defined standards.

Tracking expiration dates for tenant and contractor certificates of insurance

and providing advance notice of upcoming expirations.

Supporting compliance with management audits and engineering operations audits

by assisting in file preparation and record-keeping.

Participating in the new tenant welcome and orientation program and assisting

with move-in/move-out procedures.

Tracking and coordinating access card activation and deactivation as needed.

Assisting the property team in developing and implementing property and

employee manuals.

Maintaining regular contact with maintenance, security, and building staff

to ensure cleanliness and security of common areas.

Documenting incidents of potential property and equipment liability and

forwarding information to risk management personnel.

Gathering W-9 forms from vendors and assisting in new vendor setups as needed.

Assisting team members with property budget preparation and recurring

reporting.

Supporting engineers with recording and billing monthly utility meter

readings, as appropriate.

Assisting with vendor contract creation, execution, and tracking as requested.

Providing general and ad hoc administrative support to the property as needed.

Performing any other duties and tasks assigned.

WHAT YOU BRING TO THE TABLE

Requirements:

High school diploma is required.

Bachelor's degree (BA/BS) is preferred.

Minimum of 1 year of experience in commercial real estate, property team,

or office management.

Proficient knowledge of Microsoft Office Suite and willingness to learn new

programs and technology.

Advanced oral and written communication skills.

Strong attention to detail and organizational skills.

Self-starter with the ability to manage multiple projects under pressure.

Ability to work autonomously or as part of a team, interacting effectively

with coworkers and internal clients at all levels and in multiple disciplines.

Ability to calculate figures and percentages.

Capable of developing effective and constructive solut ons to challenges and

obstacles.

Comfortable with change and uncertainty, able to shift gears and make

decisions without having the complete picture.

Ability to occasionally work flexible hours exceeding 8 hours per day, 5

days per week, or 40 hours per week.

Physical Work Requirements and Work Conditions:

In compliance with the Americans with Disabilities Act (ADA), the Sr

Property Administrator's responsibilities require the following minimum

physical requirements:

Regular sitting for long periods of time.

Frequent standing, walking, reaching with hands and arms, stooping,

kneeling, crouching, or crawling.

Reading video display terminals, order forms, and other written... For

full info follow application link.

JLL Is an Equal Opportunity Employer JLL is committed to developing and

maintaining a diverse workforce. JLL strongly believes

in equal opportunity extended to all individuals in all aspects of the

employment relationship, including recruitment, hiring, training,

promotion, transfer, discipline, layoff,

recall and termination without regard to race, color, religion,

belief, creed, age, sex, pregnancy or maternity (including

childbirth and related conditions),

family responsibility (e.g. child care, elder care), nationality,

ethnic or national origin or ancestry, citizenship, marital status,

civil partner status, sexual orientation, gender

identity or expression, transgender status, veteran's status, genetic

information, trade union membership, social position, political view or