Part time Office Assistant

Summary:

The Office Assistant will execute a variety of administrative functions in a fast-paced environment, supporting the local office. Will work cross-functionally to create and utilize processes and systems to ensure the safe, efficient and effective operation of the office environment.

*This role is part time, up to 20 hours per week.

Responsibilities:

Screening, greeting and directing guests, includes registering visitors on Eden (visitor + desk management platform),

Answer and transfer phone calls, providing information about the organization to interested parties

Collect and input departmental data, prepare and distribute reports, process paperwork and maintain physical or computer files

Arrange for facilities maintenance, as needed

Oversee and enforce administrative and operating policies and processes, interpreting for other team members and resolving administrative issues and inquiries

Collect and distribute mail and packages

Assist teams with planning and executing logistics for meetings, conferences and engagement events. Includes meeting or event organization, planning, catering arrangements and agenda preparation

Maintain office supply inventory. Includes researching, sourcing and purchasing office supplies, furniture, and drink & snack products

Coordinate repair and maintenance of office equipment, managing various vendors

Run errands, as needed

Assist with ad-hoc tasks around document preparation, light analysis on data and / or small projects

Maintain professionalism and confidentiality at all times

Work collaboratively and provide ‘white glove’ service to internal customers

What we are looking for:

Driven, self-directed and takes initiative

Ability to work independently without supervision

Ability to organize information effectively while keeping a keen attention to details

Strong communication skills, both verbal and written

Ability to establish and maintain good working relationships with team members, guests of the office, external vendors and building management

Ability to function in a high-paced and stressful environment

Proficient knowledge of Outlook calendaring, Excel, Word and PowerPoint

Compensation range: $13.50-15.50 per hour