Administrative Assistant

Job Posting Title

Administrative Assistant

Job Category

Executive/Administrative Assistant, Professionals

Language Requirements

Bilingual / Bilingue

In the event a qualified bilingual candidate is not found, a qualified unilingual candidate will be considered. / Dans l’éventualité où un candidat bilingue qualifié n’est pas disponible, un candidat unilingue qualifié sera considéré.

Flexible Work Agreement Type

Posting End Date

2024-05-08

Job Grade

P1

Pay Range

Commensurate with Experience / Selon l’expérience

Job Summary

Reporting to the Assistant Vice-President Stakeholder & Industry Relations, the Administrative Assistant is accountable for the provision of an administrative support system to both Head Office and regional offices including the coordination of priority actions, correspondence control, inter-departmental liaison and the provision of advice, intelligence and interpretations.

Job Description

What NAV CANADA offers you:

Challenging, team-oriented work environment

Competitive compensation and flexible benefits

Defined benefit pension plan

Opportunities for growth and development

Flexible work arrangements

Diverse and inclusive workforce

In this role you will:

Ensure the smooth flow of information and that action items or issues are dealt with as per established deadlines. Prioritize and delegate urgent issues to appropriate Manager(s).

Be responsible for general administrative services and office management within the business unit.

Be responsible for producing and managing sensitive material for management teams within the business unit.

Identify opportunities to streamline services and processes.

Manage the heads of the business unit’s schedules, responding to their direction or based on the job holder’s knowledge of the operation’s requirements and priorities.

Prepare briefing materials prior to applicable scheduled meetings to ensure management is properly informed.

Daily communication with internal and external contacts, typically at the senior management level and within the respective management team. Monitor the follow-up to applicable stakeholder inquiries to ensure timely and comprehensive response.

As a point of direct contact with external stakeholders, the incumbent has an active role in the fostering/promoting of the NAV CANADA brand.

What you bring:

Community College Diploma or Undergraduate degree in administration or related field. In lieu of the diploma/degree, a combination of a minimum of 3 years administrative and/or office experience is acceptable.

In depth experience and knowledge in the area of senior management responsibilities and general office management.

Knowledge of industry, principal contacts/stakeholders and corporate hierarchy.

Previous experience in aviation or safety sensitive industry is considered an asset.

Experience preparing and laying out correspondence and quality presentation materials is an asset.

How others describe you:

Excellent attention to detail.

Strong verbal and written communication skills.

Strong interpersonal skills, ability to influence, tactful, diplomatic, discrete, dependable and displays good judgement.

Shows initiative, autonomy, and possesses self-managing skills to work independently with minimal direction.

Adaptable with flexibility to respond to shifting priorities and tight deadlines. Works well under pressure.

Strong planning, organizing, and prioritization skills.

Working Conditions:

This position is eligible for a flexible work arrangement.

NAV CANADA is committed to building a skilled, diverse workforce reflective of Canadian society. If you do not believe that you match every job requirement listed on this job posting, we still encourage you to apply. NAV CANADA encourages a culture of learning and growth, and recognizes that although some technical skills are mandatory, many others can be taught.

Our Company strives to create an inclusive and barrier-free selection process and work environment. If you require accommodations during this competition process, please ensure that you inform the interview coordinator or hiring manager of any accommodation measures you may require. NAV CANADA will provide accommodations throughout the recruitment and selection process to applicants with disabilities as required.

The successful candidate must meet the security requirement of the position and be legally able to work in Canada.

We thank all applicants for their interest; only those selected for an interview will be contacted.

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JR-5541