Events Coordinator

Join Team CARFAX as an Events Coordinator

Isn't it time you bragged about where you work? At CARFAX, we do, every day. We pride ourselves on being mission-focused on helping to grow a brand built on accuracy and integrity. We care deeply about our products and our customers. We’re more than just a company: We help millions of consumers make more-informed decisions every day. We know that our teammates are our most valuable asset, and we value a balanced life while tackling challenging projects in a fast-paced environment. One last thing: Our four-day week continues in Summer 2024!

As an Events Coordinator, you support our Operations team with the planning and implementation of all meetings, events, and conferences for our Dealer Business Unit. You will also oversee various other projects for the Dealer Business Unit specified by the Manager of Meeting & Events.

At CARFAX, we believe in the power of teamwork and value in-person interactions so that we can collaborate and thrive together. This position will require 4 days in our Centreville, VA office, subject to change with future business needs.

What you'll be doing:

Provide assistance in researching and recommending selection of hotel & venues to include site selection, negotiating contracts, budget development, menus selections and coordination of logistical arrangements.

Assist in creating cost-effective, well-managed meetings and events, always exceeding the expectations of the customer (CARFAX employees and partners)

Assist in managing day-to-day event budgets.

Assist in managing vendor deposit schedules and final billing reconciliation.

Assist with air reservations and ticketing for all meetings/conferences & events.

Oversee development of meeting & event registrations, track attendees, room blocks and provide necessary reporting to vendors.

Oversee development and distribution of post meeting/conference/event survey and analyze attendee results.

Assume and perform other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position.

What we're looking for:

Commitment to working in Centreville office 4 days per week

Highly organized with a strong attention to detail

Ability to prioritize, manage multiple tasks and deliver quality results under tight deadlines

Ability to be innovative & creative in meeting event goals.

Ability to create and design effective messaging for printed event materials

Excellent computer skills required, including Excel, PowerPoint, Outlook and Travel Management Software

Superb verbal and written communication skills

Demonstrated commitment to providing superior customer service

Ability to work both individually and in a team environment in addition to demonstrating good judgement and taking initiative

Minimum of two (2) years’ experience in coordinating and/or planning meetings/special events

10% travel required

Degree with hospitality background strongly preferred