Bilingual Senior Analyst, Lease Administration

Referred applicants should not apply directly to this role.

All referred applicants must first be submitted through Workday by a current Loblaw Colleague.

Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well®.

At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong.

Role: Sr. Analyst, Lease Administration

Reports to: Manager, Lease Administration

Role Mandate:

Responsible for the day to day administration of operating store properties in the areas of monitoring lease provisions, assessing common area costs, site maintenance, corresponding and negotiating with landlords, providing lease renewal information as well as maintaining the lease tracking database, obtaining landlord consent and all other duties applicable to the ongoing operations of the property.

Accountabilities:

Review landlord cost statements for rent, percentage rent, CAM costs and other occupancy charges and negotiate with landlords to establish an appropriate cost allocation in accordance with the lease provisions

Interact with the construction, operations, maintenance, legal and finance departments where necessary, address landlord issues to ensure compliance with the lease terms and negotiate equitable resolutions of disputes

Administer the retail seasonal programs (i.e. garden centre’s) including negotiating with landlords as required and co-coordinating the municipal approvals necessary with the planning department

Prepare and provide all necessary documentation including estoppels certificates as required under the lease provisions, ensuring accuracy of information through dialogue with operations, construction, accounting and legal

Perform common area desk audits and complete in depth reviews when required

Monitor and ensure the timely renewal of all leases as required through the conduit of information between operations, the real estate representatives and landlords

Role Requirements:

Fully bilingual in both written and spoken French

3-5 years direct experience in performing most of the various tasks related to diverse real property portfolio including some exposure to realty tax legislation and procedures or other areas where direct experience is absent

University or College Degree or equivalent designation in related disciplines

Excellent communication, negotiation and interpersonal skills

Significant organizational and prioritizing skills necessary

Some ability to travel when required

Rôle : Analyste principal(e), Service d’administration des propriétés

Supérieur(e) immédiat(e) : Gestionnaire, Service d’administration des propriétés

Rôle :

Administrer quotidiennement l’exploitation de propriétés des magasins dans les domaines de la surveillance des dispositions relatives aux baux, de l’évaluation des coûts des aires communes, de l’entretien des lieux, de la correspondance et de la négociation avec les propriétaires, des renseignements sur le renouvellement des baux, de la mise à jour de la base de données de suivi des baux, de l’obtention du consentement du propriétaire et de toutes les autres tâches liées aux activités courantes de la propriété.

Responsabilités :

• Passer en revue les relevés de coûts des propriétaires pour le loyer, le pourcentage de loyer, les frais d’exploitations des aires communes et les autres frais d’occupation, et négocier avec les propriétaires pour établir une allocation appropriée des coûts conformément aux dispositions du bail.

• Interagir avec les services juridiques et de la construction, de l’exploitation, de l’entretien et des finances, le cas échéant, régler les problèmes avec les propriétaires pour assurer la conformité aux modalités du bail et négocier des résolutions équitables de différends.

• Administrer les programmes saisonniers de détail (par exemple, les centres de jardinage), y compris négocier avec les propriétaires, au besoin, et coordonner les approbations municipales nécessaires avec le service de la planification.

• Préparer et fournir toute la documentation nécessaire, y compris les certificats de préclusion requis en vertu des dispositions du bail, en assurant l’exactitude de l’information par le dialogue avec les équipes d’exploitation, de construction, de la comptabilité et juridique.

• Effectuer des vérifications des frais d’exploitations des aires communes et des taxes foncières et effectuer des évaluations approfondies, au besoin.

• Surveiller et assurer le renouvellement en temps opportun de tous les baux requis, par l’échange d’informations entre les exploitants, les représentants immobiliers et les propriétaires.

Exigences du poste :

Entièrement bilingue, tant en l’oral qu’à l’écrit.

• 3 - 5 ans d’expérience directe dans l’exécution de la plupart des tâches liées à divers portefeuilles de biens immobiliers, y compris une certaine exposition aux lois et aux procédures sur les taxes foncières ou dans d’autres domaines en cas d’absence d’expérience directe.

• Diplôme universitaire ou collégial ou titre équivalent dans des disciplines connexes.

• Excellentes aptitudes pour la communication, la négociation et les relations interpersonnelles.

• Excellentes aptitudes en matière de gestion du temps et de priorisation.

• Capacité de voyager, au besoin.

Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to sustainability and social impact is based on three pillars – Environment, Sourcing and Community – and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE Values – Care, Ownership, Respect and Excellence – guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits – these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.

If you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team.

We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Please Note:

Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.

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