Office Management and HR support Specialist (Saudi National)

About Dexcom

Founded in 1999, Dexcom, Inc. (NASDAQ: DXCM), develops and markets Continuous Glucose Monitoring (CGM) systems for ambulatory use by people with diabetes and by healthcare providers for the treatment of people with diabetes. The company is the leader in transforming diabetes care and management by providing CGM technology to help patients and healthcare professionals better manage diabetes. Since the company’s inception, Dexcom has focused on better outcomes for patients, caregivers, and clinicians by delivering solutions that are best in class - while empowering the community to take control of diabetes. Dexcom reported full-year 2022 revenues of $2.9B, a growth of 18% over 2021. Headquartered in San Diego, California, with additional offices in the Americas, Europe, and Asia Pacific, the company employs over 8,000 people worldwide.

Suitable candidates need to be located in Riyadh.

Dexcom Saudi Arabia is looking for a

Office Management and HR Support Specialist

Essential Duties and Responsibilities:

Responsible for the day-to-day smooth running of the office reception and performing various administration support tasks including support for the Leadership team. We also need someone to help us organize all the fun and interesting things in the office to make Dexcom an even better place to work.

Reception/Office Admin

Reception duties, greeting clients and visitors as required, handling reception phone line, booking taxi’s etc

Coordinate and maintain office common areas including monitoring and maintaining adequate stationary/ kitchen supplies

Central contact point for any office queries, issues or requests

Handling all incoming and outgoing mail and courier parcels

Order catering and lunches as required

Ensuring all employees keep office to a good standard of cleanliness & tidiness

Coordinating the meeting rooms including calendar booking system

Working with our partner travel agent to coordinate travel bookings

Initiate the payment process for invoices

Support and coordination of office events and internal training courses

Manage office P-card

Supporting other functions as required on projects or tasks

Preparation of all printed materials/folders for all training courses.

Co-ordinating all logistics for training courses for MENA region, speakers, agendas and emailing all delegates to confirm all of these details.

Working with our external partners in preparing and shipment of training materials

Co-ordination (and some organisation of) of the Dexcom social calendar for office events

Executive admin support

Provide EA support for the Country Director and other members of the Leadership team as required

Managing expenses

Organising and communicating the ‘all employee’ country communications/meetings

Scheduling and organizing Leadership team meetings

Diary management tasks

Develops and updates organizational Charts for Dexcom team.

Creates and updates full detailed contact lists of the Dexcom employees, distributors, and agents.

Updates HR files of Dexcom employees.

Facilities

Liaise with external contractors as required for office related issues

Liaise with External PRO provider for all sponsorships visa renewal for employees

Prepare for all new starts e.g. access cards and desk equipment

Point of contact for Facilities team

Support the space planning team: Weekly updates and making real time updates to the visual planner

Appointed office safety officer- Fire marshal, office aider, organise office safety meetings, work with Global Health and Safety team.

Order Ergonomic equipment when requested and approved

Office first aider

Required Qualifications:

Saudi national

Excellent interpersonal skills and verbal/written communication

Experience in contract management

Experience in working with local government portals

Experience as Public Relations Officer (PRO)

Well organised and good time management

High level of confidentiality, integrity and reliability

Fluent in English

Professional and self-motivated

High attention to detail

Ability to multi-task

Resourceful, works on own initiative with minimal supervision

Proficient user of Microsoft Office applications (Word, Excel, Outlook. PowerPoint)

Experience and Education Requirements:

Highly experienced Office Administrator

Qualification in a related field i.e. events management, office management

Travel Required:

0 – 10%

To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Dexcom. Only authorized staffing and recruiting agencies may use this site or to submit profiles, applications or resumes on specific requisitions. Dexcom does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to the Talent Acquisition team, Dexcom employees or any other company location. Dexcom is not responsible for any fees related to unsolicited resumes/applications.

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