Deputy Clerk III

Job Description

POSITION SUMMARY

This position requires the responsibility of performing complex administrative, clerical, and supervisory duties in the Magistrate Court.

ESSENTIAL DUTIES

• Supervises deputy clerks, assigns and reviews work.

• Prepares a variety of written correspondence including reports, memorandums, notices, and letters.

• Receives and responds to inquiries from the public, attorneys, and others, in-person, by phone, or by computer.

• Schedule hearings and prepare court notices and calendars for all court proceedings.

• Researches and analyzes information, and draft memorandums, letters, and court orders for use in the preparation of court hearings, trials, and meetings.

• Assists with day to day operations within the Magistrate Court office.

REQUIRED KNOWLEDGE / SKILLS/ ABILITIES

• Knowledge of department, and policies and procedures that apply to the Magistrate Court.

• Knowledge of Georgia laws and their application to the procedures handled in the Magistrate Court.

• Skill in operating modern office equipment; skill in Microsoft based word processing, spreadsheets, and databases.

• Ability to demonstrate good judgment and be able to make independent decisions in a production environment.

• Ability to maintain records and compile data.

• Ability to handle confidential information appropriately.

• Ability to use tact and courtesy in dealing with the public.

• Ability to handle multiple interruptions and adjust priorities throughout the day.

• Ability to communicate, both orally and written.

• Ability to establish and maintain effective working relationships with county officials, co-workers, judges, and the general public.

•

MINIMUM QUALIFICATIONS

• High school diploma or equivalent.

• Two (2) years of college coursework in a related field.

• Two (2) years progressively supervisory experience or experience as a Deputy Clerk II.

A combination of education and experience may be considered.

PREFERRED QUALIFICATIONS

• Associate’s degree in a related field.

• Five (5) years of supervisory experience or experience as a Deputy Clerk III.