Document Controller

Job title Document Controller

About the Project

Contract Package CP 205: Railway Systems from Bundaran HI to Kota, including Substation System, Overhead Contact System, Power Distribution System, Signalling System, Telecommunication System, Facility SCADA, Platform Screen Doors, modification to the existing equipment installed in the existing OCC at Lebak Bulus Depot (Phase 1) and the existing stations/train sets (Phase-1), and Track Work, including associated systems/subsystems for 3.800m (approx.) of twin tube tunnels, approx. 2.050m (approx.) of cut and cover tunnel structure, 7 underground stations together with 1 receiving sub-station and 2 traction sub-stations.

About the role

We are looking for a Document Controller to prepare, manage and file documents (incoming, Outgoing) for MRT CP205 Project

Responsibilities

Handing the EDMS system established in MRT Jakarta Project and be the face for document submissions/ receiving from the Engineer/ the Employer

Establish the Document Management System and scanning, verification, and storing documents in internal server, will report to Planning Manager

Proper Filing and archiving relevant hard copy documentation.

Timely Submission of letters, documents on timely manner

Designing templates for documents, file types, and document databases.

Checking and editing documents for accuracy and compliance.

Controlling the flow of documents in and out of the department.

Reporting errors or developments regarding document storage in close coordination with ISD team, raise flags for any serious issues.

Updating and maintaining document management systems and physical records.

Maintaining the security of confidential documents.

Assisting employees with accessing documents through the document management system.

Close coordination with all team members including HQ team at India.

Preparing and maintaining letter log, Transmittal, Joint inspection notes, Access management Log, Interface documents etc.

Email correspondence with all concerned and be the face for documents matter and resolution discussing with document Control team of MRTJ (Employer ), OCG (Engineer)

Support team for any MIS reports

Location & Commitments

Full-time Permanent Work

9AM to 6PM (WIB) 5 days/week

Location-Jakarta Selatan, Indonesia

Candidate requirements

Graduation/Diploma in Computer Science/UT or other UG Science/ Engineering background.

Proven work experience as a Document Controller or similar role (5-10 Years experience)

Familiarity with EDMS or similar Document management System

Basic knowledge of AutoCAD will be added advantage.

Basic knowledge of IT/ Onedrive/ server

Hands-on experience with MS Office and MS Excel

Team player as a nodal person for all kinds of documents transfer.

Proficient typing and editing skills.

Data organization skills

Conversational to Business English and Indonesian Bahasa proficiency.