Hybird Executive Assistant to CEO and Chairman at Happiness Expe

A company whose mission to promote a cultural renewal by creating a movement of leaders and everyday people who pursue happiness is looking for an Executive Assistant to the Founder and the CEO. The office is a collaborative team of 10 employees. The role is hybrid; in office Mon-Thurs and remote on Fridays.

About the Job:

Provide internal cross-organizational coordination

Manage the office (order supplies, contact building management about any issues that arise, stock the kitchen, including shipping, maintaining office supplies, conference room booking, and equipment management.)

Screen requests and prioritize

Schedule internal and external meetings.

Maintain calendars and r eview and update for accuracy, precision, clarity and logic to maximize executives time and effectiveness.

Provide support for events and media, including contact relations, scheduling and travel logistics.

Event planning for staff meetings, team retreats, and all other team activities.

Schedule internal and external meetings

Manage special projects, events and initiatives as assigned

Create and maintain files and databases

Coordinate complex travel arrangements including flights, cars, hotels, and other reservations for the CEO and Founder and occasionally for other staff members

Monitor travel in real time (both during and after normal business hours) to provide logistical support

Vet and prioritize the CEOs emails

Process expense reports

Limited off-hour availability

About You:

Minimum of 5 years of experience in a related support position

BA/BS from a college or university a plus

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Google Suite and Hubspot or Smartsheet a plus

Dynamic and proactive comfortable in a fast-paced environment.

Polished, professional demeanor

Proactive go-getter; no task is too big or too small

Outstanding communication skills

Salary, Bonus, Benefits (medical, dental, vision)-Individual plan paid 100% by company, Unlimited PTO, 401k match, Commuter Allowance, Parking Pass

Hours: 9-5