Supply Chain Ops-Admin Coordinator

Selangor, Malaysia

Job Family Group:Contracting and Procurement

Worker Type:Regular

Posting Start Date:

Business unit:Projects and Technology

Experience Level: Early Careers

Job Description:

Where do you fit in?

Progress towards a powerful future with Shell as a key partner of our global Supply Chain and Contracting & Procurement team, where you directly impact our value chain, grow your skills and help us achieve our ambition of net-zero emissions.

As a Supply Chain Administrative Coordinator, we offer the opportunity to be part of a highly dynamic and innovative organization. You will have a global reach as you operate commercially through our digitalized platforms that contributes to a low-carbon Supply Chain. Experience how we power lives by prioritizing the safety and wellbeing of our Supply Chain communities. Here, we foster a diversified, equitable and inclusive culture that offers an environment for growth and development, but most importantly you will be inspired and encouraged to be yourself!

You will be working closely with:

GM CP Data

CP/SC Delivery Center Manager, CP/SC KL Leadership Team, CP/SC KL Leaders Forum, Member of the CP/SC Networks (Capability Team – Care.Share.Learn, Grad Network)

Member of Site Emergency Response Team, Member of CP/SC KL local Business Continuity Response Team (BCRT) and Local HSE team.

Our dedication to Diversity, Equity & Inclusion: We actively prioritize and welcome applications from individuals with disabilities, as we are committed to fostering an inclusive and diverse workforce that values and leverages abilities of all team members, including those with disabilities.

The overall responsibility is to support the GM, the KL Delivery Centre lead and key leaders in calendar/meetings management, logistics, events management etc.

What's the role?

Operations Streamliner & Savvy Organiser (Administrative Management & Operational Excellence)

Day to day responsibility in calendar and meetings management

Organize meetings for key leaders eg leaders huddles, weekly/monthly meetings, councils. This includes but is not limited to following up on key attendance, managing conflicts, agenda preparation, pre-reads and document management in Teams/Sharepoint.

Operational Excellence and communications which can include updating and preparing for engagement packs

Department Purchases & Low Value Expenses

The candidate will be a holder of department credit card, ensuring spend/budget adherence, and processing of receipts and payment in accordance to guidelines.

Projects & Events

Manage special events, townhalls, including team Away Days, celebrations/festivities, team dinners which includes logistics, catering, claims/payment, agenda, gifts/souvenirs etc. This also includes hosting both internal/external visitors, and working with others like IT, facilities, real estate as necessary

Coordinate with Delivery Center Manager to ensure Branding, Marketing and EVP of the KL Hub is successfully implemented.

Storeroom/ Contract Room Management

Manage CP/SC KL Storeroom / Contract room in terms of merchandise inventory and stocking, tracking and monitoring such that our contracts and items in store room is managed effectively in line with guidelines.

What do we need from you?

Preferably candidate with a Diploma or Bachelor’s Degree.

Seasoned professional with entrepreneurial and commercial mindset preferably gained from ‘hands-on’ experience with multiple people, multi-tasking environment and work with others to execute tasks - Strong organizational and problem-solving skills. Highly skilled in PowerPoint and Excel.

Effective communicator with strong interpersonal skills to foster relationships with diverse interfaces, build trust and credibility.

Flexibility to adapt to changing situations & deliver under timeline.

Ability to work with limited direct supervision.

Flexible, confident, and able to manage with agility and diplomacy

Able to maintain a very high level of confidentiality regarding all information handled within the business.

Uncompromising discipline to Safety, Ethics & Compliance, Code of Conduct, Laws & Regulations.

Company Description

Shell Business Operations (SBO) is a chain of operational centers that form an integral part of Royal Dutch Shell. We influence business development for Shell globally, enabling the work of 93,000 employees in over 70 countries across the world.

SBO Kuala Lumpur is home to 11 different functions that support Shell within the Southeast Asia, Oceania, and Middle East regions. Housing more than 2000 employees, SBO Kuala Lumpur is focused on driving excellent corporate performance that enables Shell to operate in a globally competitive and ever-changing business environment.

Shell Business Operations (SBO) Kuala Lumpur is focused on driving excellent corporate performance in Contracting and Procurement, Creative Solutions, Customer Operations, Finance Operations, Human Resources, Information Technology, Legal Operations, Retail Centre of Excellence, Supply Chain, Technical Asset Operation and Upstream Transformation. We enable Shell to operate in a global-competitive and ever-changing business environment.

An Innovative Place to Work

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future – whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently

An Inclusive & Progressive Place to Work

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills and reach your potential.

Ø We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.

Ø We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.

Ø We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity

A Rewarding Place to Work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.

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DISCLAIMER:Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.

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