Administrative Assistant

UPTE-CWA Local 9119 is a dynamic and growing member-run, statewide union representing 18,000 University of California technical, research, and healthcare professionals. We are seeking an Administrative Assistant to be based in the Los Angeles area.

Job Title: Administrative Assistant

Location: Los Angeles, CA

Job Classification: Full-time, Union, Non-Exempt, Hybrid

The Administrative Assistant will be responsible for providing logistical and administrative support to the work of the union. Candidates with a demonstrated commitment to economic and social justice work are strongly encouraged to apply.

Responsibilities:

Provide support to Organizing staff

Receive, route and respond to phone calls and emails

Receive and route all incoming mail and shipments

Process all outgoing mail and shipments

Process membership applications and other internal documents

Track grievances, draft letters, create and maintain files

Maintain Media list

Provide logistical support for Union meetings, events, and actions

Provide support for organizing campaigns

Provide support for political outreach

Provide support for special projects

Help coordinate and plan logistics for statewide meetings and annual convention

Research and order supplies and office equipment

Provide assistance to the Executive Director as assigned

Download, review and reconcile dues and new hire/change list on database

Draft routine correspondence

Perform database runs and produce routine reports as well as special reports as requested

Reconcile membership and dues reports

Design and maintain office organization systems

Create and maintain email distribution list

Set up and maintain relationships with vendors

Organize and maintain storage room

Other duties as requested

Preferred Knowledge and Experience:

Excellent written and verbal communication skills

Ability to thrive in a fast-paced, high-pressure environment with short deadlines

Strong work ethic, attention to detail, and ability to prioritize multiple tasks and assignments.

Knowledge of word processing and excel software

Familiarity with database and data management preferred

Ability to engage with a diverse array of Union members, staff, coalition allies, with a positive and professional energy

To Apply:

Email:

Please include the following:

A résumé with the months and years of employment for each position.

A cover letter addressing your qualifications and ability to carry out the duties of the position as described above.

Compensation includes a competitive salary and benefits package, including all University holidays, generous vacation, healthcare and retirement benefits. The salary range for this position is $62,895.12 – $84,525.79.

Position open until filled.