Executive Assistant (San Diego only)

Whova is hiring an Executive Assistant who will directly work with the CEO and other executives. A bachelor's degree and 4+ years of relevant work experience are required. It is required to commute to the office in San Diego.

** Award-winning workplace: **

Whova revolutionizes event engagement and attendee networking by providing the Whova mobile app and event management software for conferences and trade shows globally every day. Whova is a fast-growing software company with brand-name customers, including US-Bank, Stanford, L’Oreal, Hilton, LEGO, Microsoft, NASA, IKEA, TEDx, etc.

We are proud to receive the San Diego Business Journal’s Best Places to Work in San Diego award, 5 years in a row. We also won the Fastest-Growing Private Companies award in 3 years in a row.

Responsibilities

Support the CEO and other executives administratively which includes, but is not limited to coordinating meetings, coordinating travel, preparing expense reports, organizing events, attending meetings on behalf of or with the CEO’s and executives, managing scheduling conflicts, optimizing time management, being able to anticipate and proactively address situations, and other support as needed.

Maintain agenda and notes for meetings, and conference calls.

Project Coordinator for the CEO and other executives.

Keep track of all action items lists for key projects.

Interfacing with all levels of the organization when needed, including product team, engineering team, marketing, sales team and HR team, as well as external services, vendors and contractors.

Prepare slide decks, powerpoint presentations, and general business communication.

Build and manage a contact relationship management tracker for the CEO’s and executives' connections with peers and leaders in the industry.

Plan and organize company attendance for company headquarters’ social events.

Meet with individuals, special interest groups and others on behalf of executives when needed.

Read and analyze incoming emails, memos, submissions, and reports in order to determine their significance and plan their distribution.

Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Set up and oversee administrative policies and procedures for offices and/or organizations.

Open to working outside business hours in case of emergency.

Other duties as assigned.

Qualifications

Bachelor’s degree and 4+ years of relevant work experience-- direct executive support, project management or event planning experience.

Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.

Excellent written and oral communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.

Experience implementing systems, processes, or programs that increase efficiency.

Positive, can-do attitude and willingness to jump into a myriad of projects. Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment.

Extreme attention to detail, organized and responsive.

Experience in a startup/high-growth environment.

Must: Hands-on, Team work.

What You will Gain

The anticipated salary range for candidates in San Diego, CA is $50,000 - $65,000. The final salary offered to a successful candidate will be dependent on several factors that may include, but are not limited to, the type and length of experience within the job, type and length of experience within the industry, education, etc.

Health insurances, HSA, 401(K), paid sick and vacation leave

Two company-provided lunches each week

Working from home every Friday

Fast-growing career potential

Fun, upbeat, and collaborative office environment