Receptionist

Overview:

Kimley-Horn has an opportunity for a front desk receptionist for our Virginia Beach, VA office. We are seeking a friendly, organized, proactive, detail-oriented professional to provide the office with administrative support for a 100+ person and growing office of engineers, landscape architects and planners.

Responsibilities:

Manning the front desk, answering the phone, greeting visitors and clients

Ensuring that office supplies are inventoried and ordered in a timely fashion and stocked/organized within the office

Coordinating occasional large gatherings of out-of-town office visitors, including conference room set-up and break down

Managing Fed Ex/UPS/USPS including: ordering/printing postage and mailing supplies as needed; making labels; picking up the mail and distributing it; managing interoffice and other outgoing mail

Ordering catering for internal and external meetings as requested

Coordinating the use and maintenance of fleet vehicles and special equipment

Coordinating travel for employees as requested

Hiring of couriers or local printing companies to print/deliver plan sets to clients

Perform general clerical duties including: photocopying, scanning, report binding, faxing, filing and preparing expense reports

Upkeep of organization in kitchens, production and supply rooms

Daily light cleaning of the conference rooms, kitchens, production rooms and break room

Occasional deliveries to clients or government offices (mileage to be reimbursed)

Qualifications:

High school diploma or equivalent required

Ability to keep up with rapidly changing technology

Outstanding organizational and prioritization skills with ability to meet deadlines

Excellent written and verbal communication skills

Strong writing, editing and proofreading skills

Ability to multi-task in a fast-paced environment and respond to multiple project managers

Proactive and detail oriented, working with a sense of urgency

Positive and client-focused with a take-charge mentality

Self-motivated, ability to take initiative with tasks and projects

Proficiency with MS Office including Word, Excel, PowerPoint, Outlook, and Adobe

Must have a valid driver’s license

Why Kimley-Horn?:

At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

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