Engineering Store Supervisor

Minimum 4-5 years’ experience in handling engineering stores or previous experience within a

Purchasing environment. Able to identify engineering parts; Experience in FMCG/Manufacturing

Industry, preferably MNC; Computer literate;

Certifications/Trainings Needed Knowledge in CMMS, Possession of license is an advantage but not compulsory.

Behavioral

Qualities/Traits

Ability to focus on key objectives and work within specific time frames. Highly organized and action

orientated. Well-organized and apt in problem-solving and attention to details. Team-working skills

to work cooperatively and liaise with people at all levels.

Requirements

Purchasing Activities: Creates Purchase Order (P.O.) in ERP System and sent to respective supplier as soon as approved by

the authorized signatories. Seeks at least three (3) quotations for a certain material as soon as the stock reached the

minimum level “re-ordering level” of stock.

Procurement of spare parts, equipment, materials local and overseas.

Process purchase requisition/order, as per required specifications in accordance with company policy and

regulations.

Acquiring at least three (3) quotations/proposals from different suppliers for price and values comparison.

Establish and negotiating to supplier’s contract terms and condition.

Maintaining supplier’s database.

Regular communication to suppliers for timely delivery of orders.

Updating and maintaining purchasing records, reports and price lists.

Coordinating to logistic department for overseas orders.

Coordinating to accounts department for invoices and payment matters.

Direct reporting to Purchase Manager.

Generating PO’s using ERP & CWORKS system

Generating PO records and forwarding to Management in weekly basis.

Entering and monitoring of warranty jobs and follow-up for warranty replacement.

Constantly outsourcing of suppliers for parts and material requirement

Constantly outsourcing of contractors for jobs and services.

Storekeeping Activities: Receives materials from suppliers as per the purchase orders. Confirms and approves Delivery Note

and Invoices as well as ensure timely preparation, approval and updating and filing of Goods Received Note (GRN) records.

Store materials according to type and classification - (1) machine wise; and (2) category-wise.

Generating Goods Receipt Note upon receipt of materials using ERP & CWORKS system

Updating inventory on CMMS /CWorks system

Entering and updating of materials using CMMS System to monitor re-ordering level.

Maintaining stock as per maximum and minimum level.

Issuance of materials: Ensure Issuance Slip is fully accomplished by the requesting person as well as approved by the

authorized signatories. Encode and update the issuance slip to C-works system in a timely manner.

Inspection and receiving of materials as per PO specifications, quality and quantity.

Auditing the stock quantity and status on quarterly basis and generating report.

Observe storage recommendation like MSDS/FIFO.

Labelling of parts and material inside the store

Quality & Safety Practices Compliance: Compliance with appropriate quality and safety practices and procedures and with

applicable technical regulations and safety standards.

Follow and maintain GMP, ISO, QMS, HACCP, 5-S’ and Work Safety standards.

Knowledge and compliance in Pest Control standards and practices as well as the Environmental Management

System (EMS) initiatives.

Adhere to cost effective practices as well as continuous improvement and Kaizen encouraged in the department.

Cost Reduction: Contribute to plant’s cost reduction program.

To contribute to the ongoing efforts towards reduction of cost through accurate monitoring of stock items, avoiding

loss and damage of tools and equipment.

Reports: Timely submission of monthly reports to Management.

Review and monitor Cycle count.

Benefits

5000 + Accommodation, Food & Transport