Job Description
*** Must live in the Greater Phoenix Area ***
*** Must be Bilingual (English/Spanish) ***
PURPOSE: To provide ongoing daily support to the DDD Manager and/or Supervisor. Responsibilities include assisting with all billing and payroll duties in a timely manner. Assist with planning meetings, and day-to-day administrative responsibilities. To ensure excellent service delivery by developing and maintaining relationships with members, direct care staff, and all personnel.
MINIMUM QUALIFICATIONS:
· Experience and/or education in the field of education, social work, disability services, or related field
· Excellent verbal and written communication skills
· Excellent organizational skills and ability to meet deadlines.
· Experience with Microsoft Office (Word, Excel)
· Education and/or experience in data entry
· Ability to travel to various work sites and member homes throughout the valley.
· Must be at least 18 years of age.
· Satisfactory background check
· Able to acquire a DPS fingerprint card.
· Ability to learn new data base and software applications.
· High School Diploma or GED
· Reliable vehicle
· Must be Bilingual (English / Spanish)
ESSENTIAL JOB FUNCTIONS:
· General office duties including data entry, billing and payroll, electronic filing of company documents, updating of spreadsheets and reports to assist the Area Manager/Supervisor
· Notification of hours to staff and members, approve on-line timesheets and maintain payroll error reports.
· Answer phone calls and emails in a timely manner and prioritize requests and notify Supervisor as necessary.
· Send Habilitation documents to DDD once a month following secure email protocols.
· Ability to work a flexible schedule in order to meet billing and payroll timelines.
· Ability to work from home and maintain confidentiality and privacy guidelines.
· Assist with staffing solutions and emergency coverage to include provider intake calls and preparation/attendance of hiring and interview sessions.
· Prepare new hire packets and welcome packets and any additional mailings as requested by Supervisor.
· Work as a team member with others to assist with duties as necessary and able to include but not limited to:
· Vehicle inspections
· Fingerprinting
· Planning meeting preparation/attendance
· Home Certification re-inspections
· Follow all company and State policies and procedures including, but not limited to:
· Reporting to work on time as scheduled and work all hours as scheduled.
· Refraining from excessive absenteeism
· Obtaining prior approval for desired time off
· Maintain all records, logs, and other documentation as required by ISP's company rules and
DD State policy and procedure.
· Ensure that a clean and safe environment free from abuse, intimidation and harassment is maintained.
· Maintain all training and certifications as required by State or Company policies and procedures including DCW training.
· Maintain professional demeanor and protect confidentiality of member, staff and agency information.
· Other duties as assigned.
PHYSICAL AND MENTAL REQUIREMENTS:
· Patience and the ability to exercise restraint and self-control in potentially challenging situations.
· Ability to quickly respond to health, safety, and emergency situations.
· Ability to exercise patience while working quickly.
EQUIPMENT NORMALLY USED:
· Computer, Internet, Printer, Scanner, Copier, Cell Phone, Use of Personal Vehicle
WORK ENVIRONMENT:
• This job operates as a remote tele-work position, as Arion Care Solutions does not provide a separate workplace at a corporate location. Working from home requires a high degree of discipline and the ability to have a space dedicated to work in the home and provision for
childcare if appropriate. This position also requires in-person meetings with members and families, and traveling to their homes.