Position: Site Admin
Location: New Albany, Ohio
Duration: 1.5-2 year contract
Travel: very minor, delivering to municipalities, UPS, Fedex
OT: possible OT, but would not be a lot
PR: $17/hr
Start Date: 4/22
Interview Process: 1 and done over MS Teams
Qualifications:
HS Diploma
3+ years exp in data entry
Experience using SharePoint – how to setup, arrange files & establish layout/viewing options
Experience using MS Office – Excel, Word, Outlook, PPT
Plusses:
Knowledge of Procore or Prolog Project Manager
Day to Day:
Insight Global is looking for a Site Admin in the New Albany, Ohio area. The candidate will be responsible for tracking payments and ensuring payments are made on time as well as being a point of contact for any questions. They will be responsible for ordering any office supplies necessary in the workspace.
Other Responsibilities Include:
City of New Albany Permit and Inspection Invoices and Fire Department Inspection fees.
Ordering of office supplies, water, and setup, new ask for stocking the trailer workspace
Data Entry including scanning, uploading, and filing
Meeting minutes in Procore for all meetings
Various Administrative Tasks
Establish and maintain a professional working rapport with peers, project team members and office personnel.
Receive and distribute projects mail and fax correspondence and send all outgoing mail / UPS
Job Start-Up – send welcome letters, DPO forms, Requisition forms and other related forms to subs as contracts get issued.
Types and formats correspondence (letters, memos, e-mails)
Assist subcontractors/suppliers – on Walbridge policies and procedures.
Assist all project personnel as needed.
Order blueprints as needed
(DPO) Direct Purchase Orders in SharePoint – process Requisitions, Verification of Invoices, Track in Summary DPO Balance, Close-Out
Manage DPO’s for the project.
Set-up and organize close out information for projects as needed.
Upload all documents to SharePoint for New Jobs and all other required documents.
AP phone calls for payment status and researching payments.
Assist with maintaining project meeting minutes and distribution as directed by PM’s and other project staff.