Senior Associate Advisor

Schedule: Full-time

The Gibbs College of Architecture is seeking a Senior Associate Advisor to oversee student degree planning by recommending course sequencing and monitoring progress towards degree completion.

Key responsibilities to include:

Communicates information regarding academic programs, policies, and procedures based on students’ individual needs

Assists students in realizing their educational, professional, and personal goals by offering specialized guidance

Performs all duties of an Academic Advisor as appropriate

Operates within an extensive campus network of institutional resources designed to help students maximize their college experience

Demonstrates a high level of leadership that is reflected in the assignment of specific responsibilities that enhance the delivery of advising services

Delivery of high-quality student services, policy and procedural authorizations, data collection, and leadership in professional advising activities at multiple university levels

May perform the following duties as assigned such as:

Provides leadership and oversight to include supervision of the advising center, student support initiatives, and program administration

Monitors the academic health and degree progression of assigned students, to include grade monitoring, active outreach, enrollment tracking, and Academic Life Coaching for students who would benefit from additional support

Develops a rapport of trust with assigned students

Responds to communications via phone, and email in a timely manner

Participates in institutional retention and completion initiatives

Engages in leadership or scholarly activity to further professional advising identity

Serves as a Campus Security Authority (CSA) by fulfilling training and reporting obligations related to campus safety protocols

Performs various duties as needed to successfully fulfill the function of the position

Works with students who are at risk, on academic probation or other special population

Serves as a policy expert

Conducts new advisor onboarding and training

Mentors and coaches new advisors

Leads initiatives for projects/programming, delivery of advising services, or student support services

Develops innovative strategies for improved student services, advisor professional development, or leadership in the community

Engages in strategic planning initiatives

Identifies gaps in the advising system and initiates innovative approaches to address the challenges

Assists in data collection (assessment, retention, graduation, etc.)

Represents unit at recruitment events

Participates in Academic Life Coaching

Represents unit at cross departmental meetings

Provides input and feedback in college/department decision making

Collaborates with faculty and provides feedback on curricular decisions and course needs

Participates in committees, task force, or search committees

Coordinates special events such as orientation, convocation, graduation, etc

Required Education: Bachelor's degree, AND:

Minimum 72 months of experience in academic advising/higher education.

Equivalency/Substitution: Will accept 48 months academic advising or student services experience in lieu of a Bachelor's degree.

Skills:

Ability to lead well and build rapport with all stakeholders including students, staff, faculty, and administrative leadership

Effective verbal and written communication

Detail-oriented for accuracy of data and information

Highly organized and capable of handling multiple projects and deadlines

Demonstrated expertise to learn, interpret, and articulate complex policies and procedures

Self-directed and able to work independently, collaboratively, and under supervision

Ability to maintain confidentiality and secure sensitive information

Proficient in Microsoft Office to include Outlook, Word, Excel, and PowerPoint

Adaptive to emerging technologies that support position functions

Advertised Physical Requirements:

Sitting for long periods of time. Frequent talking. Occasionally stands and walks. Ability to engage in repetitive motion.

Departmental Preferences:

Student advisor experience in an academic setting.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit

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