Events Associate - Sazerac House DC

Sazerac Company Overview

Build your career at Sazerac! With almost 400 years of rich history, Sazerac Company has thrived as an independent, American family-owned company with operations in the United States and around the world. Since the 2000s, Sazerac has averaged double digit growth every year! Sazerac Company produces and markets the most award-winning bourbons and whiskeys in the world, including Buffalo Trace, Pappy Van Winkle, Eagle Rare, Blanton’s, and Sazerac Rye. Additionally, Sazerac owns many popular brands across a range of spirits, including Fireball, Southern Comfort, Seagram’s V.O., Myers’s, Goldschläger, Parrot Bay, 99 Brand, and Platinum Vodka.

We’re proud of our award-winning culture and distilleries. Our Louisville office has been named one of the “Best Places to Work in Kentucky” four times, and our Buffalo Trace Distillery has earned the title of “world’s most award-winning distillery” through the dedication of our craftsmen for well over 200 years. Whether you’re a recent graduate or an experienced professional, Sazerac provides extraordinary opportunities for growth with competitive salaries and benefits in an exciting, entrepreneurial industry.

Company/Location Overview

The Government Affairs Event Associate plays a vital role in supporting and coordinating events and activities at Sazerac House working closely with the Government Affairs team to ensure successful execution of events that enhance the organization's relationships with government officials, policymakers, and key stakeholders. Must reside in the Washington, DC area.

Job Description/Responsibilities

Manage the planning, coordination, and execution of government affairs events primarily at the Sazerac House DC (SHDC) as well as off-premise, as needed. The associate will provide support during events, including coordination with fundraisers, caterers, meeting planners and stakeholders.

Manage event logistics, contracts, and audiovisual arrangements/setup. Coordinate/communicate with event participants. Maintain accurate records. Assist in event budgeting.

Assist with special projects such as coordination surrounding charitable donations of Sazerac product.

Collect feedback and evaluate event success metrics to identify areas for improvement. Evaluate and elevate SHDC visitor quality.

Manage the invoicing system in coordination with SHDC including SazeracPAC, making sure all remains 100 percent compliant. Maintain accurate event-related documentation, including inventory usage, participant lists, event summaries and expense reports. Generate reports on event outcomes as needed. Serve as liaison to Accounting Department for Department’s invoicing.

Oversee SHDC operations such as service appointments, mail sorting; maintenance of communal space; organization of storage spaces; coordinate contractors as needed.

Improve or create new communications/collateral pieces including event intake form and one-pager on rental/logistics/details.

Qualifications/Requirements

JOB REQUIREMENTS

Bachelors Degree or equivalent work experience

Ability and willingness to work non-traditional hours (nights)

Strong ethical and professional integrity

Ability to project a professional image

Strong planning and organizational skills

Working knowledge of MS Office Products (Word, Excel and Outlook)

Ability to develop customer relationships

Ability to manage multiple projects at one time

Strong analytical, problem-solving, and decision-making skills.

Excellent communication, negotiation, and conflict resolution skills

Good time management skills and the ability to prioritize

PREFERENCES

1 year of events or hospitality industry experience

Practical experience typically obtained through professional position(s)

PHYSICAL REQUIREMENTS

In-person job attendance

A valid driver's license

Ability to pick up and/or move objects up to 25 pounds without assistance

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