Executive Administrative Assistant - Temporary

Overview:

AN INSPIRING CAREER AWAITS YOU!The Kessler Collection is made up of 12 artful hotel and resort properties, 25 restaurants, and over 1,700 Grand Performers across seven states, we continue to grow and so will you! The opportunities are endless. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being.

We believe people want to be inspired!

Our Grand Performers Receive Many Benefits Including:

Marriott Employee Discounts Worldwide

Competitive Wage & Discretionary Bonus Program

Medical, Dental, Vision Insurance

Company-Sponsored Life Insurance

Short & Long-Term Disability Insurance

Pet Insurance

Tuition Reimbursement Program

401(K) with Discretionary Company Matching Contributions

Employee Assistance Program

Responsibilities:

JOB SUMMARYThe overall objective and purpose of the Administrative Assistant position are to provide administrative support to one or more Corporate Executives. The incumbent is responsible for developing strong communication and relationships internally and externally in support of the Kessler Collection as well as proactively communicating, responding to questions and requests, solving problems, providing information, maintaining and organizing data, and protecting the integrity of all parties. They are to demonstrate Kessler's Values of Teamwork, Integrity, Profitability, Enriching, and Relentless as well as Service Standards at all times to ensure a positive environment.

CORE RESPONSIBILITIESPrimary duties, responsibilities, and tasks include, but are not limited to the following:

Monthly

Reports – Run, edit and distribute as needed (GSS and Ad Hoc)

Call List – Update and distribute (who, what, why)

Calendar - Administer and update Annual Scheduled Events and Monthly Travel

Monthly Credit Card Statement – Reconcile and provide all receipts and spreadsheet to Accounting

Expense Reports – Prepare and complete per company guidelines

Daily / Weekly / As Needed

Answer phone calls as required, using correct salutations and telephone etiquette.

Route calls and take messages as appropriate.

Maintain contact lists and cell phone list.

Arrange conference calls and webinars.

Assist with conference planning, preparations and agendas.

Coordinate schedules and make appointments.

Assist with scanning, filing, organizing and miscellaneous tasks.

Compose, type, prepare and route routine correspondence, e-mails and faxes.

Organize and maintain file system, and file correspondence and other records.

Assist with YPO event planning and correspondence as needed.

Prepare Vacation Cards and maintain card list.

Create & Update pertinent OneNote Notebooks.

Discuss progress updates and % completion during weekly 1:1 meeting.

Assist with company and various department projects as assigned.

Assist in managing the following calendars:Executive(s): Follow up Fridays, Prepare documents for Review

TKE Meetings

Operations: Annual Projects / Focuses (First of the year and ongoing)

Travel Administration (Business & Personal as needed)Airline (reserve, assign seats, add frequent flyer info)

Guest Room Reservations

Maintain executive’s frequent traveler programs (mileage, credits, expiration dates, etc.)

Conference Registration and Payments

Pre-Payment of Rooms via Credit Card Authorization Form (As Necessary)

Qualifications:

KNOWLEDGE, SKILLS, AND ABILITIES Strong written, verbal, and interpersonal communication skills.

Comprehensive knowledge of Microsoft Office software including, but not limited to Word, Excel, PowerPoint, and Outlook.

Ability to create, update and distribute routine reports and correspondence.

Ability to speak effectively and professionally with individuals or groups inside and outside of the organization.

Must have the ability to prioritize, organize, and act efficiently and with urgency.

Ability to manage multiple priorities and tasks at any given time.

MINIMUM QUALIFICATIONS Associate's degree (A. A.) or equivalent from two-year college or technical school – required - OR

Six months to one year related experience and/or training – required – OR

Equivalent combination of education and experience – required

SUPERVISORY RESPONSIBILITIESNo direct reports

WORK ENVIRONMENTMust be comfortable working in shared spaces.

Must be able to cope with frequent changing priorities and deadlines with a high degree of optimism, professionalism & collaboration.

The majority of time will be spent indoors.

PHYSICAL DEMANDSWhile performing the duties of this job, the incumbent is regularly required to sit, stoop, bend and crouch.

Push, pull, and lift up to 25lbs.

Reach with hands and arms, use fingers to handle or feel.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.

While performing the duties of this job, the incumbent is required to speak and hear.

The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Permanent