Administrative Assistant, Manufacturing Operations (Temporary)

Job Description

Are you ready to join a growing, global drug development and manufacturing organization that puts people first? Come to Adare! We work closely with our pharmaceutical industry partners during all phases of drug development and commercial manufacturing with a mission of improving the lives of patients and medicines essential to people all over the world. Each role and every department within Adare offer you a unique, customized experience with a chance to make a real impact, and is critical to our success. With the help of people like you dedicated to our mission, Adare is transforming lives by transforming drug delivery!

Join our mission at Adare!

We are seeking to hire an Administrative Assistant, Manufacturing Operations (Temporary) to support our Philadelphia, Pennsylvania Manufacturing and Packaging facilities.

If any of the below describes you, we would love to meet you!

Job Summary

The Administrative Assistant, Manufacturing Operations (Temporary) is a key support function to Adare’s Philadelphia, Manufacturing and Packaging facilities. The position is responsible for special project management, travel and calendar management, compiling robust production reports, presentation content and formatting, greeting and escorting visitors, and assisting with the facilitation of onsite events. The position will require building positive working relationships that span all levels and functions of the organization. This is an onsite position working standard business hours Monday through Friday.

Responsibilities and Learning Opportunities

Calendar management for Production executives

Compile detailed production reports to reflect key metrics, as well as dashboards and presentations

Greet and escort visitors and clients; positively represent Adare to external partners

Serve as liaison with staff and VP of Global Quality regarding company climate, employee well-being, project updates, proposals, and planning

Assist with new hires in Production or Packaging when needed, including documentation and onboarding, and collaborate to address and resolve employee concerns

Handle inquiries, develop action plans, and assist with preparation and dissemination of communication

Assist Production Executives in determining and prioritizing business strategies

Help to determine key performance indicators and how to measure team performance

Aid project teams by timely organizing activities linked to the projects with other internal functions, such as Quality, Finance, and Regulatory

Seeks timely progress for actions and resolution to issues. Follows-up on critical action items and alerts all stakeholders of potential roadblocks or delays.

Prepares project status reports and other project and KPI updates or reviews needed by the organization and presents to upper management.

Supports different process initiatives and harmonization to improve Production productivity and performance.

Coordinate on-site and off-site meeting logistics to include reservations, food, etc.

Coordinate and schedule travel arrangements including transportation and accommodations

Prepares and distributes internal correspondence on behalf of Production executives

Assists in preparing Word Documents, PowerPoint presentations and maintaining Excel spreadsheets.

Routinely handle confidential information with utmost integrity

Coordinates material shipments

Performs special projects as assigned.

Requirements

Bachelor’s Degree preferred; High school diploma or equivalent required

Working experience in a GMP environment

Keen interest in Manufacturing and/or Engineering a plus

Demonstrated Project Management and Administrative Support skills

Proficient in Microsoft Office applications (Word, Excel, Outlook) and business-related application packages highly desired, plus the ability to learn company used applications

Excellent oral and written communications skills

Ability to be flexible and to both set and shift priorities in fast paced environment

Must have a collaborative, friendly, accommodating personality to service our internal and external customers

Strong organizational and planning skills and ability to work independently.

Attention to detail and follow up is a must

Must possess the ability to take ownership for assignments to ensure completion in a timely manner

Adare Pharma is an equal opportunity employer & prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital & veteran status.

PRINCIPALS ONLY

NO AGENCIES OR THIRD PARTIES