Job Description
JOB SUMMARY
The Parts Coordinator increases the efficiency of the store by ensuring that parts are received, controlled and delivered to appropriate technicians as needed. He/she must be highly organized and must keep excellent documentation, in order to minimize losses. He/she must be able to read and understand the estimate to ensure the parts received match parts ordered and must communicate well with all production and management staff. Participate in daily production/release meetings in order to provide key information to managerial staff.
ACCOUNTABILITY & RESPONSIBILITY OF POSITION
Receiving / Inventorying of Parts
Receive all parts and verify that the order is accurate and complete and matches vendor’s invoice (Best practice is to do it while driver is on site to allow any omissions or damage to be noted and shared with management)
Mark and store all received parts with proper work order number in an appropriate location
Check for returned parts for that vendor and make sure you get a parts return slip. Ensure all documentation is delivered to front office management
Upon completion of the repair, return unnecessary parts for credit and document this activity
Where applicable use one parts cart for one work order. On smaller jobs you may be able to use plastic totes that can be stored in the trunk of repaired vehicles
Communication with Production and Management Staff
Upon receipt of correct parts, photo copy invoice - 2 copies – 1 copy to payables file and 1 copy for RO package
Compare vendor invoice against estimate for accuracy of parts received
*Advise Store Manager so that vehicle can be scheduled and moves file to parts in call customer slot. If parts are incorrect, notify Store Manager immediately so that any delays can be communicated to customer and/or insurance company
Scheduled In / W.I.P
Each morning, after production meeting, parts coordinator will ensure that incoming vehicles parts carts/totes are loaded
After vehicle has been checked in and delivered to production area, parts coordinator moves vehicle to the assigned stall
Map out the vehicle by checking estimate and listing any sublets or special items/services, assigned technician – body / prep, target dates
Move parts tote or parts cart to the assigned stall
Notify appropriate technician upon positioning of job
1PM one-on-one with each body, prep and paint techs and document supplement sheet, report to management with any supplements, delays or parts issues
Materials and Safety Management
Maintain a safe and clean environment in which to work that reflects the working conditions of the company
Adopt working habits that are in accordance with the Company Employee Policy Manual
EXPERIENCE/SKILL REQUIREMENTS
Functional/Technical Knowledge
Knowledge of Mitchell / Audatex / Reynolds
Skills and Abilities Required
Work independently without close supervision
Works well with others & positive work ethic
Flexible/adaptable to constant change
Highly organized; ability to handle multiple concurrent assignments
Ability to prioritize, organize and plan work under own initiative
Strong communication skills (reading, writing, speaking, listening)
Motivated and follows instructions
Works well under pressure
OCCUPATIONAL QUALIFICATIONS
Physical Requirements
General physical skills (carrying, lifting – 100 lbs, standing, sitting, walking, reaching)
Driving, must have a valid license
On-the-job exposure to the following elements
Fumes
Dirt
Chemicals/Toxins
Hazards
Heat/Cold
Noise
* Duties subject to change