Executive Assistant To CEO/Founder

=We are currently seeking an experienced and detail-oriented Executive Assistant to provide comprehensive support to our CEO. The successful candidate will play a pivotal role in managing communication, maintaining schedules, and ensuring the smooth operation of the executives daily activities. Exceptional communication skills, proficiency in email correspondence with top-level executives, and meticulous schedule management are crucial for success in this role.

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Key Responsibilities:

Calendar and Schedule Management: Coordinate and manage the CEOs calendar, scheduling meetings, appointments, and travel arrangements. Anticipate and address potential scheduling conflicts, ensuring the CEO s time is fully optimized

Meeting Preparation: Prepare agendas, documents, and necessary materials for meetings and appointments. Ensure CEO is well-prepared for engagements by providing relevant information in advance

Document Preparation and Management: Create, edit, and proofread documents, reports, and presentations as required. Maintain an organized filing system for easy retrieval of important documents

Task Prioritization: Prioritize tasks and requests, managing time efficiently to meet deadlines. Proactively identify opportunities to streamline processes and improve workflow

Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business trips

Facilitating Seamless Communication: Act as the central point of contact for internal and external stakeholders. Ensure smooth communication and coordination between the CEO and different departments

Administrative Support: Handle administrative tasks efficiently to support the CEOs workflow

Talent Acquisition: Conduct initial sourcing, interviewing, and evaluation for key hires. Support the recruitment process by identifying suitable candidates.

Qualifications:

A Bachelor s degree (Master s degree preferred) along with at least 2 years of relevant work experience, preferably in a high-growth startup environment.

Proven experience as an Executive Assistant supporting top-level executives.

Exceptional written and verbal communication skills.

Proficient in email etiquette and experienced in communicating with executives at the high levels.

Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and a strong grasp of essential office tools.

Strong organizational and multitasking abilities.

Strong interpersonal skills, allowing them to thrive as a central point of contact for internal and external stakeholders, fostering smooth communication and coordination.

Proven ability to manage projects effectively, with a keen eye for detail and the capacity to implement robust follow-up systems, ensuring timely completion of tasks.

Demonstrated capability in administrative support, including managing email correspondence, calendar scheduling, and handling various administrative tasks efficiently to support the workflow of the CEO.

Experience in conducting ad hoc research projects with meticulous attention to detail and accuracy, ensuring timely completion of assignments.

Strong conceptual thinking and analytical skills, enabling them to contribute effectively to strategic discussions and problem-solving initiatives.

High level of discretion and ability to handle confidential information.

Full time